Executive Assistant to Director - Finance Department

　　Type: Full Time

　　Salary/Pay Rate: $25.20 - $37.42/hour

　　Posted Date: 01/17/2024

　　Deadline to Apply: 02/07/2024

　　Job Details Description

　　DepartmentFinance Department

　　Benefits Click here to review a Summary of Employee Benefits

　　Civil Service Status

　　This is NOT a Civil Service position

　　Regular Hours

　　Monday - Friday; 8:00 a.m. - 5:00 p.m.

　　Weekend and On Call Work as Required

　　Tentative Start Date March/April 2024

　　Job Summary

　　This position will provide a wide variety of administrative support to the Finance Director. Responsibilities include claim coordination, scheduling meetings, creating agendas, and providing meeting minutes, data entry and records maintenance, preparing communications, coordinating courier activities and serving as a back-up for the couriers, and other duties as assigned. Assists other Finance staff with special projects when necessary.

　　Deadline to Apply February 7, 2024 by 11:59 p.m.

　　Requirements Requires a High School Diploma or equivalent, 1-2 years of additional schooling including secretarial, computer and/or basic accounting coursework, and 3-5 years of related office experience or equivalent education and experience and proficiency with PC’s and computer software and applications. Experience in finance/accounting field preferred.

　　Steps to Apply

　　Steps to Apply:

　　Profile: You MUST complete an online Applicant Profile. A link is provided below to our Online Application System.

　　Attachments: You must attach the following documents to your profile under the Apply For Job section (attachments are job specific, once you click Finish & Apply you will not be able to add any additional documents):

　　a) Resume

　　Resume must be attached to your application by the deadline date, February 7, 2024 at 11:59pm CST to be considered for this position.

　　Qualifications/Certifications/Licenses : Under the Resume & Qualifications section, make sure to list any certifications or licenses you currently hold.

　　Applying for Position: Once you have completed your profile, you MUST apply for the position (The link to Finish & Apply is located on the Apply For Job section after you have completed your profile. Once you have applied, it will be listed under your My Applications tab. Any applications marked as Status: Incomplete, have not been submitted.).

　　All steps MUST be completed before the posted deadline to be considered for this position. We will not accept incomplete profiles. Communication throughout this process (including invitations to any examinations and/or interviews) will be made via the email supplied through the City's on-line application system. It is recommended to check your email "Junk" folder for emails from the City of West Des Moines. If you have any questions during the application process, please contact Human Resources at 515-222-3616 .

　　Physical/Drug Test Post offer, pre-employment drug test required.

　　Apply Here!City of West Des Moines Online Application System

　　Instructions & FAQ's

　　You will need to complete an online profile and apply for this position online. There are Instruction Sheets under the Employment section of our City website as well as a number of topics in ourFAQ section. If after reviewing these help guides you still need additional help, please visit or contact Human Resources 515-222-3616 .

　　If you are currently employed with the City, please reference theInternal Instruction Sheetprior to applying. With questions, please contact Human Resources at 515-222-3616.

　　Contact Information

　　CITY OF WEST DES MOINES

　　Human Resources, 1st floor, Suite 1E

　　4200 Mills Civic Parkway

　　PO Box 65320

　　West Des Moines, IA 50265-0320

　　515-222-3616 (phone)

　　515-273-0601 (fax)