Description

　　Prime Video is on the lookout for an exceptional Executive Assistant who is eager to work on a fast-paced and growing team, within a constantly evolving industry. This role will support 2 Directors in Canada and MX and will require an individual with flexibility, proficient business acumen, the desire to learn, and a sense of humor.

　　This position requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across a global organization. The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs, and drive improvements. We are looking for someone motivated, with a proven history of high performance and the ability to operate under pressure. The ideal candidate is confident, enthusiastic, resourceful, tech-savvy, forward-thinking, self-motivated, and a creative problem solver. They constantly seek out areas of improvement and work to find solutions. They are not content with the status quo and aim to invent and simplify processes and programs. A relentless bias for action and effective communication at all levels is a must.

　　This person will act as a seamless extension of their directors and will work closely with other Executive Assistants throughout the organization. A high level of integrity and discretion in handling confidential information is important, as well as professionalism in dealing with senior executives inside and outside of the company. The ability to work independently and collaboratively with a strong sense of ownership, bias for action, and customer obsession is highly valued.

　　Key job responsibilities

　　• Manage complex calendar requests, meeting invites, and conference room logistics

　　• Manage domestic and international travel

　　• Manage expense report coordination and submission

　　• Track and help drive completion of key deliverables and follow up on outstanding items

　　• Act as a liaison for direct reports

　　• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)

　　• Management of team space, including moves, growth planning and reconfigurations

　　• Work closely with the leadership team, partners, and other Executive Assistants to provide support to the organization

　　• Management of org charts and tracking new hire onboarding

　　• Management of team email aliases and shared folders

　　We are open to hiring candidates to work out of one of the following locations:

　　Mexico City, DIF, MEX

　　Basic Qualifications

　　3+ years of professional or military experience

　　3+ years of working with computers and Microsoft Office products and applications experience

　　Bachelor's degree or equivalent

　　Experience with executive level calendar management

　　Experience with domestic or international travel coordination

　　High levels of integrity and discretion

　　Preferred Qualifications

　　Ability to work in a highly ambiguous environment

　　Keen attention to detail

　　Desire and aptitude for learning new concepts on the job

　　Demonstrated ability to manage multiple projects at a given time and deliver in a timely fashion

　　Highly motivated, organized individual who is able manage multiple projects at a given time and deliver in a timely fashion