Description

　　Executive Administrative Assistant needed for medical leave coverage. This is a very high-profile position as it will support 2 Sr. Executives in a very exciting and fast paced office.

　　This position will be hybrid--3 days in office and 2 days remote work from home. Location--Downtown Chattanooga area.

　　They typical job duties may include:

　　• Research data from published and on-line sources that can be shaped into proposals, reports, and other supportive materials.

　　• Generate analyses and create proposals, reports, and other supportive materials.

　　• Prepare key documents and presentations for a variety of audiences.

　　• Maintain effective documentation systems for corporate contracts, initiatives, and certifications.

　　• Manage AFP, budgetary, expense, invoice, etc. processes for the Business Unit.

　　• Maintain confidential/sensitive information.

　　• Manage schedule and travel arrangements for Group President, team members, consultants, and professional affiliations as indicated.

　　• Provide meeting support through preparation of materials, maintenance of participant lists, agendas, minutes, food, lodging, follow-up, etc.

　　• Prepare key documents (including strategic plans), presentations, and correspondence for a variety of audiences.

　　• Prepare outbound communications and correspondence on behalf of the Group President and departmental initiatives (letters, newsletters, holiday cards, etc.).

　　• Manage departmental contracts and maintain effective documentation systems for corporate contracts.

　　• Support departmental legal needs and maintain effective tracking and documentation (trademarks, service marks, copyright, etc.).

　　• Manage and support ongoing departmental reports including 100-day plans, monthly departmental overview reports, board reports, annual outcomes report, etc.

　　• Manage timely expense reports and invoices/payments for the department.

　　• Manage special events (senior manager training event, business lunches, dinners, webinars, sales meetings, team 1 retreats, etc.).

　　• Support trade shows through calendar coordination, travel, shipping, ordering, management of trade show leads (compile, document, disseminate, follow-up, etc.).

　　• Manage departmental supplies, mail, copier services, shirts, gifts/cards/flowers, reference books/materials, etc. and manage departmental shipping needs.

　　• Manage inventory of departmental program/collateral/resource materials in an efficient organization system for effective tracking and timely replenishment from document control. Update materials as indicated.

　　Onsite interviews scheduled for 2/15/24. If you are interested and are looking for a GREAT place to work, please submit your resume and call our office immediately. Salary is open based on previous experience and technical ability.

　　Requirements

　　At least 1 year of Administrative Assistant experience preferred

　　Ability to use the internet for research

　　Solid computer skills including word processing, spreadsheets and presentation software, as well as databases and customer database systemsCommunication Skills experience

　　Adeptness in Manage Special Projects

　　Comprehensive knowledge of Microsoft Excel

　　Experience with Calendar Management

　　Deep understanding of composing various kinds of correspondence

　　Expertise in Concur

　　Strong communication and social skills and able to receive criticism well

　　A growing, dynamic company would love to hear from you if you are a passionate self-starter that thrives in a creative environment.

　　.

　　Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

　　Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

　　All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

　　© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .