Job Title

　　Executive Assistant II

　　Agency

　　Texas A&M University - Kingsville

　　Department

　　Performance Excellence & Strategy

　　Proposed Minimum Salary

　　Commensurate

　　Job Location

　　Kingsville, Texas

　　Job Type

　　Staff

　　Job Description

　　Job Summary

　　The Executive Assistant II, under general supervision, performs advanced professional assistance work for an executive. Maintains high-level interactions with the campus community and assists with highly confidential and critical academic and/or administrative matters. Exercises discretion and independent judgment with respect to matters of significance.

　　.

　　Essential Duties and Responsibilities

　　Supports the Office of Performance Excellence & Strategy and the Office of Institutional Research

　　Provides direct support to high level administrators. Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel. Prepares travel arrangements and itineraries, and may approve and process travel reimbursements.

　　Compiles reports, maintains records and other documents, and coordinates special events. Evaluates documents submitted for administrator’s signature. Provides support for long-range planning and scheduling activities. Provides expert advice to Management.

　　Formulate, Interpret, and implement policies, rules, and regulations. Plans and prepares reports, manuals, and publications. Acts as administrator’s representative in dealing with third parties.

　　Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.

　　Develops, reviews, and communicates administrative policies, procedures, standards, and methods. Coordinates and monitors action items and assignments made by the administrator.

　　Plans and prepares reports, manuals, and publications. Researches, compiles, and applies information, making evaluative judgments on appropriate data to use.

　　Manages project activities including developing, implementing, tracking budgets, tracking timelines and deliverables, and providing periodic evaluations and reports for projects that are generally small in scope.

　　Analyzes requirements for projects or initiatives.

　　Serves as an Office Manager. Maintains and monitors budgets and has fiscal records management responsibilities.

　　The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

　　Minimum Requirements

　　Education – Bachelor’s degree in applicable field or equivalent combination of education and experience.

　　Experience – Four years of related experience.

　　Knowledge of – Knowledge of word processing, spreadsheet, and presentation applications.

　　Ability to – Ability to multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organizational skills.

　　Preferred Requirements

　　Education – Master’s degree in applicable field or equivalent combination of education and experience.

　　Experience – Five years of related administrative experience in office management, event planning, and/or graphic design.

　　Knowledge of – Knowledge of word processing, spreadsheet, and presentation applications.

　　Ability to – Ability to multitask and work cooperatively with others. Exceptional interpersonal and communication skills. Planning and organizational skills. Exceptional writing and proofreading skills.

　　Supervision of Others

　　This position may supervise employees.

　　All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

　　Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

　　Thank you for your interest in a career with Texas A&M University-Kingsville (TAMUK) ! We are a public research university located in Kingsville, Texas. TAMUK is the southernmost campus of the Texas A&M University System. It is located 40 miles southwest of Corpus Christi and is within a 4-hour or less drive to multiple metro areas, including: San Antonio, Austin, Houston, and Brownsville- McAllen- Harlingen.

　　The mission of Texas A&M University- Kingsville is to enrich lives through education, discovery, and service in South Texas and beyond. The university's enrollment of approximately 7,000 students reflects the ethnic diversity of South Texas, with approximately 65% of the students of Hispanic origin. The university consists of five academic colleges: Arts & Sciences, Business Administration, Engineering, Agriculture & Natural Resources, and Education & Human Performance. The University has the Carnegie classification of: Doctoral University: High Research Activity .

　　According to Forbes Media, ratings from Javelina alumni rank Texas A&M University- Kingsville among the top 25 Universities in the nation. The rankings are based on alumni feedback about their experience at the institution.

　　Kingsville, a friendly and safe community , is home to nearly 30,000 people and represents a vital part of the Texas ranching industry with more than 60,000 cattle and 300 quarter horses. In addition to being home to the first institution of higher learning in South Texas, Kingsville is also home to Naval Air Station Kingsville and several Fortune 500 industrial companies.

　　From its quaint, historical buildings downtown to the longhorn and Santa Gertrudis cattle that graze in the legendary King Ranch, Kingsville still retains much of its unique historical charm while continuing to steadily grow into its future .

　　Visi t www.tamuk.edu or www.kingsvilletexas.com for more information.

　　If you need assistance in applying for any position , please contact a recruiting partner at (361) 593-3705.

　　The following links will open in a new tab

　　TAMUK Employee Services Home Page (http://www.tamuk.edu/finance/hr/)

　　Pro s pective Employees

　　TAMU S y stem Job Opportunities (http://apps.system.tamus.edu/jobsearch/)

　　E m ployee Benefits

　　Campus Crime St a tistics (http://www.tamuk.edu/dean/cleryreport.html)