Position – Executive Assistant

　　Facility Name – Broward County Convention Center

　　Location – Fort Lauderdale, FL

　　POSITION: Executive Assistant

　　DEPARTMENT: Executive

　　REPORTS TO: Assistant General Manager / Regional General Manager

　　FLSA STATUS: Salaried, Exempt

　　Summary

　　As the world’s leading venue management company and producer of live event experiences, ASM Global is the preeminent management and content partner with over 350 venues worldwide. Operating and investing in the world’s most important stadiums, arenas, convention centers, and theaters requires unmatched dedication and the most profound expertise. Our focus is YOU! Through investments in growth, resources, and technology we strive to enhance the experience of our internal Team Members and to continue creating amazing live experiences for the guests that we serve.

　　Across our portfolio of live event venues and corporate offices, we are looking for an Administrative Assistance for the F & B department at the Broward County Convention Center.

　　Essential duties and Responsibilities

　　Diligently follow up on issues in a timely manner, ensuring staff are kept informed of progress.

　　Ensure prompt and professional correspondence for all business matters and inquiries, exhibiting a high level of business acumen.

　　Prepare agendas, book meeting locations, and create various materials such as correspondences, presentations, forms, and reports.

　　Organize subcontractor and supplier contracts.

　　Manage the departmental Standard Operating Program.

　　Organize and maintain records in the filing system for correspondence and other documentation.

　　Assist in coordinating staff and other meetings, including making travel arrangements.

　　Manage the daily calendars and emails of RGM/AGM, scheduling meetings and appointments as required.

　　Take accurate notes during Executive and Management team meetings and efficiently distribute them.

　　Confirm appointments and screen calls for Executives/Directors before transferring; also, answer calls and take messages for the facility.

　　Assist in all aspects of the Facility Procurement/RFP Process.

　　Keep track of service agreements, notifying GM/AGM at least six (6) months prior to the cancellation date.

　　Order necessary supplies and materials for the facility and departments, maintaining and organizing the copy/mail room.

　　Receive and distribute all incoming mail throughout the facility.

　　Communicate with the Event Manager and RGM/AGM regarding the distribution of event tickets to clients and staff.

　　Assist the guest service agent with their duties and provide coverage during breaks, lunch, and as needed.

　　Provide administrative support to other departments as required.

　　Perform any other duties as assigned.

　　Education and/or Experience

　　High School Diploma or GED.

　　College degree, preferred.

　　Or equivalent combination of education and experience.

　　Minimum of three years’ experience supporting Senior Level / Executive Management required.

　　Similar experience in convention centers, hotels, and F&B facility a plus.

　　Skills and Abilities

　　Exceptional organizational, oral, written, and interpersonal skills.

　　Capable of managing multiple tasks simultaneously, detail-oriented, and adept at meeting deadlines.

　　Proficient in working both independently and collaboratively within a team.

　　Demonstrates sound judgment, initiative, and consistently maintains a professional demeanor.

　　Exhibits excellent customer service and communication skills.

　　Possesses independent thinking and problem-solving abilities.

　　Upholds high standards of professional conduct, work ethic, and confidentiality.

　　Produces accurate, organized, detailed, consistent, and thorough work.

　　Can prioritize effectively and thrives in a fast-paced environment.

　　Provides assistance to various departments across the facility as needed.

　　Open to learning, growing, and follows directions willingly.

　　Maintains a structured environment in the Executive office.

　　Computer Skills

　　Operate and be proficient utilizing standard office equipment and personal computer(s) using Outlook, MS Windows, Excel, Word, PowerPoint, and TEAMS.

　　Physical Demands

　　The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

　　NOTE

　　The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

　　ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

　　Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people.

　　Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.