Description

　　Robert Half is looking to hire a professional, highly skilled Executive Assistant to maintain various administrative duties for executive management in a dynamic company. You will have the opportunity to put your talents to the test in a challenging and friendly environment. This Executive Assistant opportunity is located in the Indianapolis, Indiana area and is a long-term contract / temporary to hire employment role. This role is a hybrid role that the selected candidate would be in the office two days a week and three days from home.

　　Responsibilities

　　Executive Support

　　• Assists the President with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

　　• Communicates with the general staff on the President’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the ET, and members of staff. (See Management Support.)

　　• Communicates clearly, honestly, accurately, and directly on behalf of the President with Board members, donors, foundation staff, and others on matters related to programmatic initiatives as directed. (See Board Support.)

　　• Conducts research on prospective corporate and foundation donors to identify and evaluate current needs and assembles materials needed for the proposals.

　　• Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with donors and prospects.

　　• Supports President in his/her external commitments related to organization, including service on external boards, committees, and other groups.

　　• Processes memberships with other organizations.

　　HR Support

　　• Administratively supports HR document processing (recruiting support, documents formatting, surveys set up and other administrative tasks)

　　• Drafts emails and other CCA correspondence as directed.

　　• Successfully partners with organization’s Human Resources partner and/or other key partners to support HR processing for talent recruitment, on-boarding, talent retention, and offboarding.

　　Board Support and Liaison

　　• Serves as the President’s administrative liaison to the Board of Directors and manages Board activities, which include coordinating quarterly Board meetings and dinners (as appropriate); Board staff lunches/receptions/new Board member orientations (as they occur); arranging hotel accommodations for out-of-town Board members; processing travel reimbursement requests; and compiling, assembling, and distributing Board meeting materials (in consultation with Board Secretary).

　　• Research potential Board members on behalf of the President, for presentation the Governance Committee.

　　• Coordinates Executive, Finance & Audit, Governance, Executive Compensation and Strategic Planning meetings, maintains confidential files and contact information; coordinates meetings, conferences, and committees both on and off site to support the President’s agenda.

　　• Maintains Board document/communications portal in support of Board Secretary

　　Requirements - Excellent organizational skills, ability to multitask, an eye for detail and previous project management experience

　　Proven ability to use the internet for research

　　Account Executives experience

　　Command of Calendar Management

　　This is a great opportunity for you to take your career to the next level by directly supporting senior management in a dynamic firm with competitive compensation! If you are a self-starter who is passionate about growing your career as an Executive Assistant in a quality environment, we would love to hear from you! Contact us today to start your career!

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　　Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

　　Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

　　All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

　　© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .