A successful Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

　　Responsibilities

　　Maintain complex and detailed calendars

　　Screen incoming calls and determine the level of priority, while using caution in dispensing information

　　Manage the coordination and logistics of both internal and external meetings

　　Arrange and coordinate complicated domestic and international travel

　　Organize all aspects for offsite conferences and external events, including catering and transportation

　　Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures

　　Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

　　Produce high quality emails and messages to individuals at all levels of the organization

　　Maintain current organizational charts and Executive Bio's

　　Handle regular activities without prompting, and advise in advance with issues or delays

　　Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

　　Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly

　　Lead and coordinate on ad hoc projects as requested

　　Qualifications

　　At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above

　　Advanced ability to organize

　　Tact and good judgment in confidential situations, and proven experience interacting with senior management

　　Strong interpersonal, written, and oral communication skills

　　Strong proficiency in Microsoft Office

　　Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

　　College degree is a plus

　　JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

　　We recognize that our people are our strength and the diverse talents and perspectives that they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs. (If you are a US or Canadian applicant with a disability and wish to request an accommodation to complete the application process, please contact us by calling the Accessibility Line (US and Canada Only) 1-866-777-4690 and indicate the specifics of the assistance needed.)

　　We offer a competitive total rewards package including base salary determined based on the role, experience, skill set, and location. For those in eligible roles, we offer discretionary incentive compensation which may be awarded in recognition of firm performance and individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

　　JPMorgan Chase is an Equal Opportunity Employer, including Disability/Veterans

　　Base Pay/Salary

　　Palo Alto,CA $36.54 - $48.56 / hour