Description

　　Overview

　　The Executive Assistant provides administrative assistance to The CEO and Board of Directors, while relieving management of complex details and advanced administrative duties. Work is of a highly confidential nature requiring a broad understanding of company policies and practices and discretion with respect to internal personnel information, to company proprietary information and to external customer information. Contacts are with the executive team, internal personnel at all levels and with high-level customers, requiring diplomacy, accuracy, judgment and discretion.

　　This role is hybrid, requires occasional after hours meetings (MAYBE 2 days a week in office )

　　Responsibilities

　　Coordinates administrative activities and duties related to the executive staff; continuously reviews and updates status of various departmental activities. Attends, takes minutes and distributes minutes of departmental meetings and others as necessary.

　　Organizes and manages complex records, proposals, measurements of progress, and information. Design systems in Excel for tracking information on budgets, expenses and supply up-to-date information as needed. Graphs or charts information for presentations.

　　Creates and maintains business correspondence, business plans, charts, graphs, policies and procedures. Interprets, analyzes and reviews for logic and accuracy. Writes and designs elaborate PowerPoint slide presentations for internal and external meetings.

　　Provides administrative support including complex strategic financial and business matters such as presentations, drafting and document control of business contracts, strategic proposals and financial presentations.

　　Handles voicemail and e-mail forwarded from direct managers. Uses judgment and discretion to act upon all issues that can be handled without additional input from direct managers. Reads and routes incoming mail. Treats all means of communication with confidentiality.

　　Coordinates appointments and staff meetings; and coordinates professional meetings as needed. Serves as point of contact for meeting communications and for assuring the appropriate people participate.

　　Coordinate and manage projects and conferences as assigned; to include, arranging facilities, monitoring budgets, organizing presenters, and managing event registration.

　　Interface with various consultants and suppliers.

　　Refers matters to appropriate parties at all levels of the organization for action and follow-up to ensure proper disposition.

　　Attends and actively participates in supervision and staff meetings.

　　Ensures that individuals we support are treated with dignity and respect in accordance with Advocates’ Human Rights Policy.

　　Perform all duties in accordance with agency policies and procedure

　　Requirements

　　Keys/Requirements

　　AA/AS Degree with five years’ experience as an executive assistant. (Full experience as an EA)

　　Calendar, meeting planning/notes (BOD meetings minutes), event planning

　　Must have knowledge of Microsoft Office, Outlook and Microsoft Project and Onboard Preferred.

　　SOFT SKILLS: Must possess superior written and communication skills, High energy level, superior interpersonal skills and ability to function in a team atmosphere, Strong organizational skills, Ability to prioritize work, handle details accurately and follow-up with minimal supervision, Ability to handle periodically heavy workloads under strict deadlines, Ability to maintain strict confidentiality of information handled.

　　Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

　　Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

　　All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

　　© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .