POSITION DESCRIPTION

　　Position Title: Executive Administrative Assistant

　　Department: Administration

　　Reports To: General Manager or Regional CEO

　　Classification: Full-time, Exempt

　　Compensation: Salary up to $65,000.00

　　Position Summary: Responsible for the performance of delegated administrative details along with screening calls, visitors, and mail; answering and disposing of requests for information; public relations activities, which may include daily contact with the City Council, other executives, department heads, and the public.

　　Essential Functions:

　　• Produces event identification copy for monitors and reader boards.• Clips and maintains a library of newspaper articles.• Handles petty cash accounts including distribution and reconciliation.• Schedules meetings and appointments for General Manager.• Collates and distributes monthly and semi-monthly reports prepared by others.• Prepares monthly receptionist relief schedule and relieves receptionist for lunch and breaks.• Serves as Acting Passkey Housing Coordinator during the Coordinator’s leave of absence.• Prepares and distributes quarterly Ezine newsletter.• Maintains and updates organizational charts.• Arranges air transportation, hotel, and cars for staff upon request.• Responsible for maintenance and service agreements for Ricoh copiers.

　　Experience/Training/Education:

　　Required: High School Diploma or GED Four years of increasingly responsible clerical experience.

　　Desirable: Courses in secretarial science.

　　License/Certificate:

　　Valid California Driver License

　　Knowledge/Abilities/Skills:

　　Knowledge of:Secretarial practices and procedures.OCC office policies and procedures.Business English and Math.

　　Ability to:Communicate effectively and efficiently both verbally and in writing.Be detail-oriented.Work independently, with little or no supervision.

　　Skill to:Operate modern office equipment, including computer, fax, phone, and copy machine, as well as the following software: Microsoft Word, Excel, Power Point, Adobe PageMaker, and E-mail.Type 60 words per minute.Operate a motor vehicle.

　　Physical and Environmental Requirements:

　　This position requires sitting at the computer for prolonged periods of time; occasionally, some stooping, bending, and lifting may be required.

　　NoteThe essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.Recruiter- Wendy CanahuiASM Global - Convention Center2000 E. Convention Center wayOntario, CA. 91764Applicants that need reasonable accommodations to complete the application process may contact 909-937-3013ASM Global is an Equal Opportunity/Affirmative Action employer and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

　　Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people.

　　Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.