DOE/VR ADMINISTRATIVE SECRETARY - 48004769

　　Date: Jan 19, 2024

　　Location:

　　PALMETTO, FL, US, 34221

　　The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

　　Requisition No: 820849

　　Agency: Department of Education

　　Working Title: DOE/VR ADMINISTRATIVE SECRETARY - 48004769

　　Pay Plan: Career Service

　　Position Number: 48004769

　　Salary: $32,760.00-$74,792.81

　　Posting Closing Date: 02/04/2024

　　Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

　　DIVISION OF VOCATIONAL REHABILITATION

　　LOCATION: PALMETTO

　　ADMINISTRATIVE SECRETARY

　　Position Number: 48004769

　　Minimum Hiring Salary: $2,730.00 Monthly

　　*The salary may be negotiable dependent upon years of experience, education level and available salary rate.

　　Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

　　This position works in Palmetto as an Administrative Secretary

　　Minimum Requirements:

　　Three years of secretarial or clerical work experience; or Possession of a Certified Professional Secretary Certificate. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience. Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience. A high school diploma or its equivalent can substitute for one year of the required work experience.

　　Knowledge, Skills & Abilities

　　Knowledge of standard business formats and styles for letters and business forms

　　Knowledge of office procedures and practices

　　Knowledge of the principles and techniques of effective communications

　　Knowledge of the methods of data collection

　　Skill in typing

　　Ability to take and transcribe dictation using notes or a dictating machine

　　Ability to organize files and other records

　　Ability to compile and analyze data for administrative decisions

　　Ability to organize and maintain records management systems

　　Ability to perform basic arithmetical calculations

　　Ability to use correct spelling, punctuation and grammar

　　Ability to type letters, memoranda and other standard business forms in correct format

　　Ability to operate general office equipment

　　Ability to handle telephone calls in a courteous and effective manner

　　Ability to plan, organize and coordinate work assignments

　　Ability to communicate effectively

　　Ability to establish and maintain effective working relationships with others

　　Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application.

　　EXAMPLES OF WORK

　　Assists VR Supervisor with tracking and monitoring Unit attendance and leave.

　　Assists VR Supervisor in organizing, coordinating and prioritizing unit activities.

　　Assists VR Supervisor in preparation of confidential personnel actions.

　　Receives, tracks, and submits monthly reports as assigned.

　　Processes and tracks monthly travel and submit to Area Office.

　　Conducts inventory and orders supplies for the unit.

　　Prepares and signs routine correspondence.

　　Answers phones and files documents.

　　Reviews closed files to ensure proper file order.

　　Tracks transferred cases.

　　Reviews, audits and processes authorizations for payment or cancellation.

　　Works directly with customers to obtain and verify referral information.

　　Verifies Customers’ employment status.

　　Schedules and notifies customers of appointments.

　　Mentors support staff and conducts training both in the unit and/or outside the unit when requested

　　STATE OF FLORIDA EMPLOYEE BENEFITS:

　　State of Florida Retirement - 3% Employee Contribution Required

　　10 Paid Holidays annually

　　Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.

　　Career Service employees earn 8.667 hours of sick leave credits per month

　　Health Insurance for Individual or Family Coverage – State pays 80% of premium

　　Life Insurance – State pays premium for $25,000 basic term life insurance for full time employee

　　Additional supplemental insurances available such as dental, vision, etc.

　　Tax Deferred Medical and Child Care Reimbursement Accounts available

　　Tax Deferred Savings Program available through payroll deduction

　　Benefits information can be found on the following website:

　　http://mybenefits.myflorida.com/

　　Background Screening Requirement:

　　It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

　　All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening.

　　No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.

　　Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.

　　The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

　　Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

　　The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

　　The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

　　Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

　　The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

　　VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

　　Nearest Major Market:Sarasota

　　Nearest Secondary Market:Tampa