DescriptionThis is a full-time, FLSA non-exempt position with Carson City Public Works, located in Carson City, NV.This recruitment is open to fill (2) vacancies within the department. Depending on experience and qualifications, candidates may be considered for either Document Control Specialist or Senior Document Control Specialist.

　　Document Control Specialist:Under general supervision, performs variety of professional, confidential, and administrative duties in the support of administrative systems, policies, procedures and practice. To perform an extended role in certified payroll review, including review, investigative, auditing, and compliance determinations. Performs construction management administration for capital projects.

　　Senior Document Control Specialist:Under general supervision, performs variety of professional, confidential, and administrative duties in the support of administrative systems, policies, procedures, and practice. To perform an extended role in certified payroll review, including review, investigative, auditing, and compliance determinations. Performs construction management administration for capital projects. Using applied knowledge, skills and abilities gained through experience and training, assists with document control planning functions, provides recommendations to senior staff on document control best practices, and maintains project controls, policies, and procedures for a variety of construction and engineering related tasks. The Senior Document Control Specialist may supervise and train personnel in the Public Works Document Control Specialist category.

　　Salary Ranges:Document Control SpecialistEmployer-Paid PERS Retirement:$20.3003 - $33.0455 hourly / $45,822.92 - $68,734.64 annuallyEmployee/Employer-Paid PERS Retirement:$26.1454 - $39.2180 hourly / $54,382.38 - $81,573.44 annuallySenior Document Control SpecialistEmployer-Paid PERS Retirement:$24.2334 - $36.3499 hourly / $50,405.42 - $75,607.74 annuallyEmployee/Employer-Paid PERS Retirement:$28.7596 - $43.1398 hourly / $59,820.02 - $89,730.68 annuallyTo learn more about the Nevada Public Employees' Retirement System (PERS),click here(Download PDF reader).

　　This position is covered by the Carson City Employees Association. The current collective bargaining agreement outlines the generous benefits offered to Carson City employees:click here

　　Please Note:Human Resources determines whether or not you meet the minimum qualifications for the job based on your experience as you describe it on your application. Do not substitute a resume for your application or write "See Attached Resume" on your application. We do not review resumes, unless specifically stated on the job announcement. Qualifying education and experience must be clearly documented in the "Education and Work Experience" section of the application. Applicants not meeting these requirements will not be considered for employment.

　　Examples of DutiesThis class specification lists the major duties and requirements of the job and is not all-inclusive. Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

　　Document Control Specialist:

　　Monitor and track all capital project correspondence, generate progress meeting minutes, manage office communications, compile monthly progress reports, distribute and track RFI's and submittals, create financial tracking spreadsheets, manage document control software.Audit subcontractors' certified payroll reports on a monthly basis, create and maintain spreadsheets tracking all payroll records and pertinent information, send violation letters to subcontractors for incorrect reporting, prepare determinations for the Office of Labor Commissioner to assess fines, bi-weekly site visits to interview employees.Prepare a variety f management financial reports for Public Works Senior Management.Assist in the implementation of goals and objectives for special programs and projects; establish schedules for program operations; implement policies and procedures.Conduct surveys, studies and special projects; collect information on operational and administrative problems; assist in preparing reports.Participate in the preparation of comprehensive budget documents; assist in preparation revision, and administration of the annual operational and capital improvement.Assist in budgets; prepare cost estimates for budget recommendations; monitor and control expenditures.Coordinate assigned activities and programs with outside agencies, departments and community groups.Participate in the installation and administration of new or revised programs, procedures, methods and systems.Prepare reports, memoranda, letters and other correspondence in support of higher level management staff; design forms and report formats.Compile, prepare, produce and publish meeting notices and agendas in accordance with applicable laws and regulations.Perform related duties as assigned.Senior Document Control Specialist

　　Monitor and track all capital project correspondence, generate progress meeting minutes, manage office communications, compile monthly progress reports, distribute and track RFI's and submittals, create financial tracking spreadsheets, manage document control software.Audit subcontractors' certified payroll reports on a monthly basis, create and maintain spreadsheets tracking all payroll records and pertinent information, send violation letters to subcontractors for incorrect reporting, prepare determinations for the Office of Labor Commissioner to assess fines, bi-weekly site visits to interview employees.Prepare a variety of management financial reports for Public Works Senior Management.Assist in the implementation of goals and objectives for special programs and projects; establish schedules for program operations; implement policies and procedures.Conduct surveys, studies and special projects; collect information on operational and administrative problems; assist in preparing reports.Participate in the preparation of comprehensive budget documents; assist in preparation revision, and administration of the annual operational and capital improvement.Assist in budgets; prepare cost estimates for budget recommendations; monitor and control expenditures.Coordinate assigned activities and programs with outside agencies, departments, and community groups.Participate in the planning, installation, and administration of new or revised programs, procedures, methods, and systems.Prepare reports, memoranda, letters and other correspondence in support of higher level management staff; design forms and report formats.Compile, prepare, produce, and publish meeting notices and agendas in accordance with applicable laws and regulations.Supervise and train persons in the Document Control Specialist category.Perform related duties as assigned.Typical QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

　　Document Control SpecialistEducation and Experience: