Job SummaryThe Director of Asset Management & Space Utilization position provides operational leadership, direction, and training to the staff of the Asset Management and Space Utilization Department and KCTCS college employees involved in the office’s functional areas. Oversees all KCTCS real property (buildings and land) acquisitions/sales and easements. Initiates new building leases, prepares lease contracts and modifications, and maintains lease documentation. Maintains records of Space Utilization for the Colleges and prepares reports related to the data collected. Develops and maintains policies and business procedures for division’s functional areas.This is a defined-term contract position renewable each fiscal year and located in Versailles, KY.This position may offer a hybrid work schedule.Job Duties:Acts as functional lead of the PeopleSoft AM module. Adds and maintains equipment/building lease payments in the AM module. Coordinates AM to AP lease payment process with Accounting and Procure to Pay Departments. Monitors entries, updates, and disposals. Reviews and approves monthly AM interface process to the general ledger. Conducts periodic testing in AM and attends weekly update meetings. Coordinates auctions held on college campuses for the sale of surplus equipment. Maintains location database for KCTCS.Provides administrative support and direction for real property acquisitions and sales, PeopleSoft Asset Management (AM) module, building/equipment leasing and payments, insurance and risk management, surplus sales, and vehicle purchases/titling.Manage space inventory software, provide guidance to colleges related to space utilization, advise colleges on strategies and initiatives related to space management and security, and reporting and analysis on space utilization for various stakeholders.Acquires real property (buildings and land) and coordinates the sale of real property for KCTCS. Prepares draft legal documents for review by legal counsel regarding property acquisitions. Reviews and completes deeds and easements requests and maintains property descriptions for all KCTCS owned property. Initiates new building leases, prepares lease contracts, sends out renewals annually, and completes lease modifications/cancellations. Prepares advertisements for acquiring leased space. Maintains lease documentation for all KCTCS colleges.Acts as lead contact for internal and external auditors during the annual audit of Asset Management and leasing. Manages compliance with asset recording/disposal requirements and lease law. Reconciles asset audit results from on campus visits. Works with Environmental Health and Safety in reviewing leased location issues found during their site visits and coordinates with respective college and property owner to resolve issues.Completes reports and correspondence in maintaining division’s responsibilities. Develops and maintains policies and business procedures for the department. Provides ongoing training and guidance to asset management staff and college employees regarding policy and procedure changes and PeopleSoft updates. Holds regular staff meetings to establish goals and monitor progress and other duties as assigned.Minimum Qualifications:Bachelor's Degree in Business, Finance or Public Administration and five (5) years of relevant experience or equivalent. Preferred Qualifications:Master's Degree in Business, Finance or Public Administration and eight (8) years of relevant experience or equivalent.Additional Skills Requested:The volume of work expected of this organization, coupled with the small number of staff available, makes multi-tasking skills of utmost importance. The variety of projects and situations faced on a daily or weekly basis dictate that the knowledge base required of the position is wide ranging and somewhat detailed.A working knowledge of leasing statutes and procedures, property acquisition statutes and procedures, insurance coverages and requirements, asset management statutes and procedures, and a limited knowledge of asset accounting and depreciation requirements is essential.