Req #: 229821

　　Department: DEPARTMENT OF MEDICINE: HEMATOLOGY & ONCOLOGY

　　Posting Date: 01/08/2024

　　Closing Info: Open Until Filled

　　Salary: $4,450 - $5,450 per month

　　Shift: First Shift

　　Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf )

　　As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

　　UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

　　POSITION PURPOSE

　　The University of Washington, Division of Oncology and Hematology includes over 300 faculty members located at the UW Medical Center and the Fred Hutchinson Cancer Center, the VA Puget Sound Health Care System and the UW Medicine South Lake Union campus. Our Division is deeply committed to maintaining its position as one of the leading centers for research and treatment of cancer in the world. The Division of Oncology and Hematology has an outstanding opportunity for a full-time Data Coordinator in the Gastrointestinal Oncology Research Program. The purpose of this position is to promote the research objectives of the GI Oncology Research Program in the Division of Oncology. This position works with Division faculty to facilitate pharmaceutical-sponsored and investigator-initiated clinical trials, and research studies. This position is responsible for assisting the Research Manager with implementing aspects of multiple research projects to test the hypotheses in human subjects, and will assist with the maintenance of program portfolio and data management.

　　Position Complexities The Data Coordinator will work with the research team to collect and abstract clinical data from medical records, research charts and other source documents. The position will work closely with the physicians and research staff in providing data related, administrative and technical support for research projects. This position is required to use independent judgment knowledge of the academic institutions, clinical trials, healthcare, and regulatory operations to effectively facilitate the workflow and promote a collaborative work environment. This position is supervised by and reports to the Clinical Research Manager of the UW GI Medical Oncology team and will work in close alliance with all the members of the Program, including the Program's incumbent Data Coordinators. The position will maintain dynamic communication with the study investigators, research staff, numerous UW, and FHCC departments, federal agencies, and other industry partners.

　　Position Dimensions and Impact to the University The mission statement of the University of Washington Medical Center states that the Medical Center serves as a research resource, providing an environment in which clinical research may be conducted. This position is essential to that mission. The position is responsible for the management of clinical trials Data, a prominent feature of research at large. At any given time up to 30 GI oncology clinical trials are open at this program enrolling up to 100 patients.

　　DUTIES AND RESPONSIBILITIES

　　This position must be able to work independently on multiple research projects without benefit of written policies or procedures. This position requires daily interaction with the team members, the Research Manager, physicians, other health care personnel including schedulers, patient care coordinators, nurses and mid-level providers. The position will also require interactions with pharmaceutical company sponsors, the U.S. Food and Drug Administration, health care and research personnel at collaborating centers, and patients integral to the successful completion of research projects.

　　Data Coordination, Abstraction and Analysis - 70%

　　Work independently and with study team members to obtain, abstract, and code complex clinical information from multiple sources (electronic medical records, paper research records, and study shadow charts) for research subjects.

　　Understand multiple commercial electronic data capture systems (EDC).

　　Assess the relevance of the clinical data to the research for complicated oncology research subjects. Abstract, code and ensure timely and accurate entry of complex data abstracted from electronic and paper resources into EDC.

　　Work with sponsor representatives and research staff to review data and resolve time-sensitive data queries with minimal errors.

　　Understand and learn Clinical Trial Management System (CTMS - OnCore) Study Calendars and Data Entry.

　　Request medical records from outside medical facilities, and help route documents for signatures.

　　Assist Research Coordinators and fiscal staff in ensuring proper billing of research charges.Process Improvement/Study Data Analysis - 15%

　　Take Responsibility for maintaining and regularly updating spreadsheets and databases for research study calendars and data.

　　Provide input in design and implementation of research tools for investigator-initiated trials.

　　Assist Investigators and study team with preparation and analysis of study data for publication and grant preparation, and FDA submissions.Systems Design and Maintenance - 10%

　　Work with the research staff, FHCC clinical research support group, and other teams to develop process improvement tools for the GI Oncology Research team with the expectation to help refine and improve clinical trial implementation processes.

　　Help design and build case report forms (CRFs) for investigator-initiated trials and study specific CRF guidelines.

　　Maintain organization and update documentation of systems used by the GI Oncology Research Program.

　　Maintain filing of paper research charts and other sources, collate these multiple sources into research charts and study clinical trial specific binders.Other Program Support - 5%

　　Participate in institutional trainings related to systems on behalf of the GI Oncology Research Program.

　　May assist other research staff in laboratory research kit assembly and delivery to lab facilities.

　　May perform other related tasks as assigned. MINIMUM REQUIREMENTS

　　Bachelor's Degree in Biology or health-related field.

　　Minimum 1 year of experience in the medical field.

　　Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS

　　Demonstrated understanding of medical terminology.

　　Strong computer skills and experience with data entry and databases.

　　Strong attention to detail.

　　Strong organizational skills and an ability to prioritize multiple projects.

　　Ability to communicate effectively both verbally and in writing.

　　Familiarity with Electronic Medical Record (ORCA/Epic) systems.

　　Demonstrated capability to work independently, under supervision, and be a team player, and work effectively with colleagues and study sponsor representatives.

　　Applicants selected for this position who have not already completed the training for clinical research involving human subjects will be required to complete it within 30 days of hire. DESIRED QUALIFICATIONS

　　Prior working experience at the UWMC and FHCC.

　　Knowledge of oncology practice and terminology.

　　Knowledge of HIPAA regulations.

　　Knowledge of GCP (Good Clinical Practice).

　　Prior working experience with common eCRF and EDC systems (e.g., Medidata, REDCap, etc.).

　　Experience with data collection, entry and databases. CONDITIONS OF EMPLOYMENT

　　The ability to multi-task and be flexible while maintaining a professional demeanor is crucial as priorities change throughout each day.

　　There may be multiple meetings, patient coordination needs, study sponsor deadlines, research program and faculty demands and/or grant deadlines requiring a flexible schedule, over which an individual or a team has no control.

　　Work hours may exceed 40 hours per week and can be deadline dependent.

　　This position is in a clinical and research setting that is located on the Fred Hutchinson Cancer Center campus. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

　　University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.