This job was posted by https://illinoisjoblink.illinois.gov : For moreinformation, please see:https://illinoisjoblink.illinois.gov/jobs/11611407 Department

　　BSD DEV - Events, Outreach & Volunteer Engagement

　　About the Department

　　Medicine and Biological Sciences Development\'s mission is to inspireand facilitate philanthropy at the University of Chicago Medicine bybuilding relationships with those who share its goals of advancingexcellence in research, education, community, and patient care. Weaccomplish this mission through expertise, integrity, creativity, andcollaboration.

　　Job Summary

　　The job provides professional support and solves straightforwardproblems in a broad range of operational business activities in thecreation of plans for events programming, marketing, and logistics. Withguidance from others, monitors the execution of events.

　　Responsibilities

　　The Coordinator, Outreach and Volunteer Engagement (Coordinator)performs complex and diverse responsibilities in support of theOutreach & Volunteer Engagement Team, which includes AlumniEngagement, Events and Outreach. They assist in the planning andexecution of numerous events, including Alumni Council andsubcommittee meetings, staff retreats, lectures, donor lunches,alumni dinners, check presentations and the Comer Children\'sHospital 5K Race.The Coordinator will support the Events and Outreach team bymaintaining event team resources (i.e. toolkits and vendor contactinformation), tracking RSVPs, completing follow-up and confirmationcalls/emails, preparing invitation and mailing lists, andcoordinating faculty/speaker availability. In addition, s/he willmaintain a calendar of events and coordinate event preparationmeetings.The Coordinator supports the Alumni Relations team by handlingAlumni Council and ad hoc committee meeting logistics, includingmeeting set-up, drafting and distributing meeting invitations,handling RSVPs, taking minutes and assisting members with travelplanning.Assist with preparations for the annual Comer Children\'s Hospital5K race. This may entail coordinating volunteers, ordering andtracking supplies, preparing and distributing materials, maintaininglists and communicating with registrants.Provides excellent customer service and problem solving for alumniand donors including: answering phone lines, responding to email,handling gift and registration exceptions.Prepares post event reports, executive summaries and audits to helptrack the ROI and outcomes of each event. This includes managingdata updates to CRM software, including event attendance, specialhandling tags, prospect assignments, qualification data etc.The Coordinator will assist with preparing, testing and executingmass communications through our digital communication tools. Theywill also prepare, distribute and analyze post event emails andsurveys.Assists with preparation and management of the alumni relationsbudget. This includes preparing expenses, handing reimbursements,and monitoring and reconciling accounts.Executes day-to-day event logistics, and other moderately complexassignments with some guidance from others.Reviews and finalizes the guest lists, assists with mailinginvitations and creates brochures for the event.Performs other related work as needed.Minimum Qualifications

　　Education:

　　Minimum requirements include a college or university degree in relatedfield.

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　　Work Experience:

　　Minimum requirements include knowledge and skills developed through 2-5years of work experience in a related job discipline.

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　　Certifications:

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　　Preferred Qualifications

　　Experience:

　　A minimum of one year of experience i development or a relatedservice-oriented field.Preferred Competencies

　　Ability to work on multiple projects simultaneously, set priorities,and meet deadlines.Ability to work well within a team of highly motivated individuals.Outstanding interpersonal and communications skills characterized bythe ability to write well with a strong commitment to customerservice.Excellent diplomatic skills.Ability to maintain confidentiality.Ability to learn and manipulate databases.Ability to attend and help with weekend and evening events.Ability and willingness to travel.Application Documents

　　Resume (required)Cover Letter (required)When applying, the document(s) MUSTbe uploaded via the MyExperience page, in the section titled Application Documents ofthe application.

　　Job Family

　　Communications

　　Role Impact

　　Individual Contributor

　　FLSA Status

　　Exempt

　　Pay Frequency

　　Monthly

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