Contract/Grant Specialist - Public Assistance Grant Manager - Agency Transfer Only

　　Augusta , Maine , United States | Emergency Management & Public Safety | Full-time

　　Apply by: Feb. 5, 2024

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　　Department of Defense, Veterans' and Emergency Management - Maine Emergency Management AgencyJob Class Code: 0340

　　Grade: 22 (Professional/Technical)

　　Salary: $45,801 - $61,443Location: Augusta, MEOpening Date: January 22, 2024Closing Date: February 5, 2024

　　Are you passionate about helping Maine communities? Does playing a part in disaster recovery call you to duty? If yes, the Public Assistance Grant Administrator position, for the Maine Emergency Management Agency, may be for you. The Public Assistance Grant Administrator is a professional/technical services position with the Maine Emergency Management Agency. This position assists with the management, administration, and enhancement of the FEMA Public Assistance Program. This disaster recovery program is designed to provide supplemental grants to state, tribal, territorial, and local governments, and certain types of private non-profits to help communities quickly respond to and recover from major disasters or emergencies. This position reports to Maine Emergency Management Agency’s State Public Assistance Officer.

　　This position is in Augusta. This opportunity allows partial telework after an initial training period pending management approval.

　　Primary responsibilities include:

　　Review and reconcile records across all open disasters to ensure financial accuracy, programmatic alignment, and effectiveness of tracking mechanisms.

　　Facilitate and execute quarterly programmatic and financial reports in collaboration with MEMA's Budget Office.

　　Track project status across all grant recipients and facilitate project closeout.

　　Facilitate and coordinate grant award and program closeout in collaboration with MEMA's Budget Office.

　　Facilitate and manage reimbursement questions and concerns with State, Local, Tribal, and Territorial (SLTT) entities as needed to ensure programmatic compliance and an effective and efficient reimbursement process.

　　Assist in the retention and aggregation of Damage Assessment data after a major event as an aid in determining State of Maine eligibility for pursuing a Major Disaster Declaration.

　　Review and assist in the dissemination of policy or programmatic changes/updates as they pertain to the Public Assistance program.

　　Ensure equity and continuity considerations are considered in Recovery trainings, workshops, and outreach pertaining to the Public Assistance program.

　　Evaluate available data and trends to identify potential opportunities for the State to improve and enhance the management of the Public Assistance program.

　　Support the development and maintenance of strong partnerships and relationships.

　　Skills or knowledge required:

　　Knowledge considered essential to the position includes:

　　Knowledge of Emergency Management practices and related fields.

　　Knowledge of budget methods, techniques, and practices.

　　Knowledge of the structure & functions of state, regional & local government.

　　Knowledge of grants and accessibility of federal and state funds, (5) knowledge of contract administration practices and procedures.

　　Knowledge of data processing and information services.

　　Ability to interpret program trends, results, and related data to formulate recommendations.

　　Ability to manage multiple priorities with strong skills in problem-solving.

　　Ability to communicate effectively in writing and verbally.

　　Ability to develop and analyze complex programmatic and financial information.

　　Ability to work both independently and in a team environment.

　　Minimum qualifications:

　　Education, training, and/or experience demonstrating competence in contract or grant administration.

　　Contact information:

　　Questions about this position should be directed to Naomi Petley [email protected] or 207-215-2764

　　Application Instructions:

　　Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.

　　If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.

　　Benefits of working for the State of Maine:

　　No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

　　Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

　　Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

　　Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.

　　Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

　　Retirement Plan – The State of Maine contributes 13.41% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.

　　Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

　　Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

　　Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.

　　Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

　　Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act (https://www.maine.gov/bhr/state-employees/rules-policies/policy-practices-manual/Employee-Rights-and-Responsibilities-Federal) .

　　Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

　　Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

　　There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

　　Thinking about applying?

　　Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.