APPLICATION INSTRUCTIONS:

　　CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

　　CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

　　If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

　　JOB DESCRIPTION AND POSITION REQUIREMENTS:

　　Penn State (https://psu.edu) ’s Office of Conferences and Short Courses seeks a detail-oriented, self-motivated Conference Assistant with exceptional customer service skills to serve as the primary support to Conference Coordinators and provide assistance with the conference planning for programs supported by the Office of Conferences and Short Courses. The position will be responsible for:

　　Providing assistance and support for the development, planning, preparation, and evaluation of conferences, seminars and professional meetings, for Non-credit continuing education programs.

　　Prioritizing multiple tasks and arrange for various support services from vendors according to established timelines, budgetary requirements, and University procedures.

　　Effectively organizing, communicating, and overseeing various program support functions.

　　Providing financial and administrative support for speaker travel, program expenses, and vendor contracts.

　　Interacting professionally with faculty, administrators, and external audiences and providing customer service and support to clients.

　　Serving as a liaison to program faculty by managing the collection of presentation materials.

　　Preparing and proofreading various documents for printing and coordinating the production of conference materials for distribution at the conference.

　　Compiling and preparing program evaluations and detailed conference reports.

　　Conducting onsite conference registrations and responding to conference attendee and Conference Coordinator needs.

　　This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

　　Education and Experience:

　　This position typically requires a n Associate’s degree or higher or an equivalent combination of education and experience.  

　　Candidate must possess excellent communication, writing, proofing, organizational, and interpersonal skills and have the ability to manage multiple tasks and deadlines. Must possess the ability to work both independently and as part of a team, while providing a high standard of customer service. Familiarity with event planning and meeting management preferred. Candidate must be comfortable learning and working in new technology and online systems. Experience with Penn State internal systems Simba, 25Live, Workday, Sap concur, and other systems preferred. Knowledge of Cvent online registration system a plus. Some night and weekend work will be required.

　　The following background checks   must be successfully completed for this position:    

　　This position will require successful completion of standard background checks.  

　　The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.   

　　CAMPUS SECURITY CRIME STATISTICS:

　　Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

　　Employment with the University will require successful completion of background check(s) in accordance with University policies.

　　EEO IS THE LAW

　　Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

　　Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

　　PA State Labor Law Poster

　　Affirmative Action (https://policy.psu.edu/policies/hr11)

　　Penn State Policies

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