Compliance Auditor - Document Retention Chairperson - Both Counties

　　Job Details

　　Position Type

　　Full Time

　　Salary Range

　　$19.25 - $21.95 Hourly

　　Description

　　Position Type/Expected Hours of Work - 40 hours per week; flexible to the needs of the department. Overtime as approved by Supervisor.

　　Qualifications -

　　Required Education and Experience -

　　Bachelor’s Degree in Human Services, Business, or related field, with 1-2 years’ experience working in the field of disabilities to include OPWDD, OMH, OASAS, SED, OCFS or similar agencies

　　Associate’s Degree in Human Services, Business, or related field, with 2-4 years’ experience working in same as above

　　High School Diploma, with 3-5 years’ experience working in same as above

　　Preferred Education and Experience -

　　Experience with Windows Software including Word, PowerPoint, Excel, and Outlook.

　　Experience handling records management and document retention.

　　Relevant Certifications - none required for this position.

　　Additional Eligibility Qualifications - Excellent oral and written communication skills, organizational skills, ability to interact with others, and attention to detail.

　　Work Authorization/Security Clearance - Authorized to work in the United States and pass all background clearances.

　　Summary/Objective - Perform internal audits as assigned under the direction of the Director of Compliance. The Compliance Auditor II will assist the Director of Compliance in the preparation of internal and governmental reports, audits, etc. as assigned.

　　Support the goals, objectives, and philosophy of the agency.

　　Support the agency’s values by working with measurable signs of PRIDE.

　　ESSENTIAL FUNCTIONS -Tasks/duties specific to the position of Compliance Auditor II. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

　　Develops a working knowledge of program and regulatory aspects, including documentation requirements, of all services and supports offered by The Arc Jefferson - St. Lawrence.

　　Writes detailed internal audit reports for review by the Director of Compliance and/or Corporate Compliance Specialist.

　　Assists in completing reviews of other than HCBS Waiver programs.

　　Assists with compliance investigations when assigned.

　　Reviews records, reports, and any other relevant programs and activities affected by regulations.

　　Makes recommendations for changes to procedures/practices that are not in compliance, and assist to implement a plan to address such changes.

　　Assists in analyzing risks within specific areas, including reviewing risk assessment studies.

　　Attends all meetings of the Corporate Compliance Committee.

　　Attends all meetings of the HIPAA Privacy and Security Committee.

　　Chairperson of the Document Retention Committee.

　　Conducts compliance and/or HIPAA training sessions to include orientation and others as assigned.

　　Oversees and monitors the implementation and day-to-day operation of the Records Management Program.

　　Coordinates input of inactive records into records storage to ensure compliance with retention/disposition guidelines, including scanning and labeling.

　　Maintains an electronic database and logs in order to locate records in a timely manner.

　　Ensures that records are maintained in a secure location and stored in a logical manner to ensure timely retrieval.

　　Maintains database, spreadsheets and/or documents for timely destruction of records per Retention Guidelines. Ability to inventory records.

　　Works closely with the Director of Compliance and Compliance staff to review materials for destruction.

　　Coordinates and submits records requests from external agencies.

　　Maintains a respectful working relationship with all staff and vendors.

　　Maintains a high level of confidentiality and security.

　　Ability to manipulate materials and/or equipment weighing 25-50 pounds.

　　Competencies -

　　Ethical Conduct

　　Time Management

　　Organization Skills

　　Project Management

　　Personal Effectiveness/Credibility

　　Supervisory Responsibility - This position has no supervisory responsibilities.

　　Travel - Ability to travel to different work locations as assigned. Must maintain valid driver’s license, insurance and vehicle inspection. Ability to utilize personal vehicle or agency vehicle per agency policies.

　　Work Environment - This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Some audits will be conducted at the program sites. Any required safety measures required for those sites will be observed (appropriate dress, security measures, etc.)

　　Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; lift; use hands to finger, handle or feel; and reach with hands and arms. Work may require lifting, pushing, or pulling in excess of 30 pounds.

　　Other Duties - This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. I have read and received a copy of the above job description and understand the responsibilities fully. I understand that the preceding job description will be reviewed/updated at least annually; more frequent updates will depend on contract needs.

　　Wage Range - $19.25-$21.95/Hour, Based on education and experience