The City of Littleton has an opening for a Business Support Assistant to support the Human Resources, Information Technology, and Finance Departments. This term-limited position will work 40 hours per week, performing a wide variety of office and administrative functions. This is a great way to get to know the Littleton team and make connections for future opportunities.

The City of Littleton is a vibrant community south of Denver and is consistently voted as one of America’s Best Small Cities , and one of Colorado’s top five places to Raise a Family . Home to a vibrant and historic downtown, and a variety of shopping venues, restaurants, parks and trails, there is a lot to offer to the wonderful people who live and work here. The City of Littleton offers outstanding benefits and perks to our employees. For more information, please see the 2024 Benefit Guide .

The City of Littleton believes in attracting and retaining the best talent and our strategies include hiring in at market pay and creating career development opportunities. In addition to your application, please submit a cover letter that describes why you are the best candidate for this position with the City of Littleton.

Hiring pay range $20.50 - $22.51 per hour

This position is non-exempt per FLSA and is eligible for overtime compensation.

Work Schedule: This position will primarily work in person Monday through Friday between the hours of 8 am and 5 pm. The work schedule may be flexible (start time/stop time) and occasional teleworking options may be available.

Application Deadline : Applications will be accepted until finalists are identified or the position is filled, but preference will be given to complete applications received by July 28, 2024 . Those who do not apply by this date may or may not be considered.

ESSENTIAL DUTIES RESPONSIBILITIES:

Overall support for all three departments

Processes invoices through Workday and performs P-Card reconciliation.

Coordinates and orders office supplies.

Assists with organizing and planning meetings, events, and training; orders food or catering if needed; makes travel arrangements if needed.

Assists with the administration and editing of the HUB SharePoint Intranet site.

General support for all departments.

Human Resources

Provides back up assistance and lunch coverage as needed for front desk reception, greeting incoming visitors and callers, mail and package distribution, answering questions, and providing information.

Processes volunteer background checks.

Completes Laserfiche new hire files, files new hire paperwork from Workday into Laserfiche; files all recruiting paperwork (interview notes/apps/backgrounds, etc) into Laserfiche.

Assists HR staff with researching, and answering customer questions, employment verifications, responding to emails, and various administrative support projects.

Information Technology

Performs documentation cleanup and assists with departmental digital communications.

Provides follow-up communications to city staff regarding select Help Desk tickets.

Finance

Takes payments for Utilities and sales tax payments and assists with opening and distributing mail.

Processes insufficient checks.

Assists with the Senior Refund Program.

Verifies Vendor/Supplier records and mails vendor payments.

Creates and mails monthly sales tax notices.

Assists with the preparation of the Annual Comprehensive Financial Report and Budget document.

MINIMUM QUALIFICATIONS:

High school diploma or equivalent; and

One (1) year of previous work experience in a customer service and administrative support related position; or

An equivalent combination of education, training and work experience that produces the knowledge, skill, and ability to perform the essential duties and responsibilities of the position.

Must be able to pass a pre-employment criminal background check.

KNOWLEDGE, SKILLS, ABILITIES:

Outstanding interpersonal skills and ability to build and maintain effective working relationships with customers and staff at all levels.

Strong communication skills, both written and oral, including the ability answer high volume phones and remain calm under pressure.

Adaptability and ability to manage multiple priorities and deadlines.

Ability to maintain confidentiality, and exercise political savvy and discretion.

Ability to work independently, set objectives and determine how to proceed.

Strong attention to detail and accuracy.

Strong computer skills, including Microsoft Office applications and the ability to learn and utilize other applications as needed.

Ability to operate routine and non-routine office related equipment.

Advanced skills in organization, priority setting and administrative coordination.

WORKING ENVIRONMENT PHYSICAL ACTIVITIES:

The essential duties for the position are performed indoors in a standard indoor office/reception area environment.

Physical activities include the ability to lift, carry, push or pull objects weighing up to 25 pounds with or without assistance.

Equal Employment Opportunity

The City of Littleton is an Equal Employment Opportunity employer and intends to provide equal employment opportunities to all employees and job applicants regardless of age, ancestry, color, disability, gender expression, genetic information, marital status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status or any other non-job related characteristic, and to hire and retain the best-qualified individuals without regard to any of these factors. This prohibition includes unlawful harassment based on a protected class.

The City of Littleton will consider reasonable accommodations throughout the recruitment process and employment. Applicants and employees can request an accommodation by contacting Human Resources at 303-795-3857 or emailing [email protected] .

Drug- and Alcohol-Free Workplace

The City of Littleton is committed to the health and safety of all its employees. To ensure a safe and productive work environment the city prohibits the use, sale, dispensation, manufacture, distribution or possession of alcohol, drugs, controlled substances or drug paraphernalia on any city premises or worksites. No employee shall report to work or be at work with alcohol or with any detectable amount of prohibited drugs in the employee's system. A detectable amount refers to the standards generally used in workplace drug alcohol testing. This prohibition specifically includes marijuana, and decriminalized psychedelics whether used for medical purposes or obtained legally under state law.

Join the Grounds crew as a Seasonal Grounds Worker! To apply, visit:

Seasonal Worker (Grounds/Forestry)

Check out the latest State of the City video to see why the City of Littleton is consistently voted as one of America’s Best Small Cities!

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