Business Services Associate II - Dept. of Support Services

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　　Business Services Associate II - Dept. of Support Services

　　Salary

　　See Position Description

　　Location

　　Gwinnett County, GA

　　Job Type

　　Full-Time Merit

　　Job Number

　　23-02156

　　Department

　　Department of Support Services

　　Opening Date

　　01/03/2024

　　Closing Date

　　3/3/2024 11:59 PM Eastern

　　FLSA

　　Non-Exempt

　　Description

　　Benefits

　　Questions

　　Class Summary

　　Job Description

　　This position is responsible for creating/modifying purchase orders; confirming goods receipts; processing payments; journal vouchers, employee reimbursements; invoicing; and other duties similar in nature.

　　Essential Duties

　　Receives, codes, processes and maintains a variety of purchasing requests, payment requests, maintenance agreements, invoices, accounts receivables and other related documents.

　　Files and maintains financial records, logs, and forms.

　　Performs data entry of information contained on purchase requests, journal voucher, capital service requests, work orders, invoices, and/or other related financial documents.

　　Performs a variety of clerical and/or receptionist functions, which may include typing, answering phones, filing, copying, faxing, opening and distributing mail, and/or other related activities.

　　Responds to inquiries from employees, vendors, and/or other interested parties regarding payment, purchase status, and/or other related information.

　　Prepares a variety of reports related to financial activities.

　　Gathers data and information in support of budgetary preparation activities.

　　Grade & Salary

　　The grade for this position is B21 (1). Salary will be based on education & experience.

　　Minimum Qualifications

　　High School Diploma or G.E.D., and

　　Three (3) years bookkeeping, accounts payable and/or accounts receivable experience; or

　　an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

　　Other Job Information / Requirements

　　This job entails fiduciary responsibility and requires a credit check.

　　This job is eligible for a hybrid telework schedule after an initial probationary period and individual approval.

　　For information related to position specific Essential Duties, Knowledge, Skills and Physical Requirements, click here (https://agency.governmentjobs.com/gwinnett/default.cfm?action=specbulletin&ClassSpecID=18608&headerfooter=0) .

　　Effective 4/11/2023, this position is eligible for the Employee Referral Program.

　　Note: The class specifications listed on this website are not the official class specifications for Gwinnett County and are subject to change.

　　Additional Information

　　Department of Support Services

　　The Support Services team manages the design, construction, and maintenance of facilities; manages the acquisition and disposal of real property and right-of-way; supports the delivery of essential services through the purchase and maintenance of the County's fleet and the purchase and dispensing of fuel; manages residential solid waste contracts; manages cafeteria and food service contracts; and provides records management services, mail services, housekeeping services, and grounds services to support County operations.

　　Business Services Division

　　Budget preparation and administration, accounts payable, accounts receivable, purchasing liaison, agenda item management, and the coordination of process improvements and performance management measures.

　　Develops and implements training on financial management practices

　　Implementation of internal process improvements concerning financial processes

　　Accounting for fixed assets, biennial asset audit, and support of the County’s facility asset management program

　　For more information about this department, please click here (https://www.gwinnettcounty.com/web/gwinnett/departments/supportservices) .

　　About Gwinnett County

　　Welcome to Gwinnett County — one of America's fastest-growing counties for the past 20 years. Our dynamic and exciting county combines the best of big-city living with the comforts of the suburbs.

　　The county's population in 2000 was about 588,448 and we’ve only continued to grow since then, with the population expected to reach one million by the year 2022.

　　Gwinnett has many advantages, beginning with its location and road system. The county is just 45 minutes from Hartsfield-Jackson Atlanta International Airport and 30 minutes from downtown Atlanta. Thanks to this location, 80 percent of the U.S. population is within a two-hour flight. Georgia Highway 316 has been extended to Athens, reducing travel time to the University of Georgia to 25 minutes. Gwinnett's infrastructure includes more than 2,750 miles of roadways to provide excellent mobility for our residents.

　　The County Administrator and County Attorney are appointed by the Board of Commissioners and serve at its pleasure. To implement the Board's policy directives, the County Administrator uses a management team consisting of members of his immediate staff and 14 department directors. The 14 departments that make up the executive side are Police Services, Fire and Emergency Services, Corrections, Communications, Support Services, Financial Services, Community Services, Human Resources, Information Technology Services, Law, Planning and Development, Water Resources, Child Advocacy & Juvenile Services, and Transportation. Each department is run by a director who is charged with managing operations in a manner which stresses the County’s values.

　　In addition to the executive side of County government, certain services are provided through Constitutional officers and independent elected officials. These external offices are created by the Georgia Constitution or through state law. In Gwinnett, they include the Sheriff, Tax Commissioner, District Attorney, Solicitor, Probate Court Judge, and Chief Magistrate.

　　Vision

　　Gwinnett is the preferred community where everyone thrives!

　　Mission

　　Gwinnett proudly supports our vibrantly connected community by delivering superior services.

　　Values

　　Integrity: We believe in being honest, building trust, and having strong moral principles.

　　Accountability: We believe in stewardship, transparency, and sustainability.

　　Equity: We believe in fairness and respect for all.

　　Inclusivity: We believe in engaging, embracing, and unifying our communities.

　　Innovation: We believe in continual adaptation of technology, process, and experience.

　　Hiring Process

　　Gwinnett County is an Equal Opportunity Employer. For more information regarding our hiring process, please click the links below:

　　Hiring Process (https://www.gwinnettcounty.com/web/gwinnett/departments/hr/employmentandtesting/hiringprocess)

　　FAQs

　　Gwinnett County is committed to creating a diverse workforce. As an Equal Opportunity Employer, we prohibit discrimination on the basis of genetic information (including sex), race, color, national origin (including ancestry), gender (identity and expression), sexual orientation, age, marital status, familial status (including pregnancy), disability, military or veteran status, religion, political affiliation, immigration status, homeless status, or any other category protected by law.

　　For questions about recruitment, or to request a reasonable accommodation during the application, interview, or testing process, please call Human Resources at 770-822-7915 or email [email protected].

　　Our Benefits program is designed to support every aspect of our employees’ lives, from physical and emotional to social and financial.

　　Along with their salary, employees receive a variety of comprehensive benefits as part of their total compensation.

　　On average, our employees’ benefits are worth 48 percent of their base salary!

　　In other words, employees would spend nearly half of their pay to purchase these benefits on their own. For employees’ medical premium alone, the County contributes an average of 91 percent of the cost!

　　Health

　　Medical plans for active and retired employees

　　Dental and vision plans

　　Prescription drug plan

　　Wellness

　　Onsite Employee Wellness Center

　　24/7 Employee Assistance Program (EAP)

　　Immunizations

　　Wellness education and incentive programs

　　Annual wellness fair

　　Family and Career

　　Training and professional development opportunities

　　Family planning benefits

　　Four weeks of paid parental leave

　　Time

　　Annual/Sick Leave

　　12 paid holidays per calendar year

　　1 paid floating holiday per calendar year

　　Money

　　Flexible spending accounts for medical and dependent care

　　Health Reimbursement Arrangement (HRA) available

　　Health Savings Account (HSA) available

　　Retirement and Savings Plans

　　401(a) Defined Contribution

　　457 (b) Deferred Compensation

　　Longevity pay

　　Tuition reimbursement

　　Financial education programs

　　Protection

　　Basic, optional, and dependent life insurance

　　Short-term and long-term disability

　　Critical illness and accident insurance

　　Hospital indemnity insurance

　　Identity theft protection

　　To learn more about the Benefits offered at Gwinnett County, click here (https://www.gwinnettcounty.com/web/gwinnett/departments/hr/benefitsinformation) .

　　01

　　How many years of bookkeeping, accounts payable and/or accounts receivable experience do you have?

　　none

　　less than 1 year

　　1 year to less than 2 years

　　2 years to less than 3 years

　　3 years to less than 4 years

　　4 years to less than 5 years

　　5 years or more

　　02

　　Describe in detail your experience with bookkeeping, accounts payable and/or accounts receivable. If none, please type N/A.

　　03

　　Do you have training and/or experience in governmental accounting? If yes, describe in detail. If no, please type N/A.

　　04

　　Do you have experience processing invoices?

　　Yes

　　No

　　05

　　Do you have experience accepting cash/credit card payments? If yes, please describe your experience. If no, type N/A.

　　06

　　Do you have customer service experience? If yes, describe your experience. If no, type N/A.

　　07

　　Please indicate your level of proficiency with Microsoft Excel.

　　Beginner

　　Intermediate

　　Advanced

　　Required Question

　　Agency

　　Gwinnett County

　　Address

　　75 Langley Drive Lawrenceville, Georgia, 30046

　　Phone

　　770.822.7915 770.822.7923

　　Website

　　http://www.gwinnettcountyjobs.com