COMPENSATION:Work week 40 hours, Full YearHourly Salary: $15.47/hourBenefits: Public Employees Retirement, Vacation & Sick leave as per MCA, 7 days personal leave, 10 paid holidays, health and life insuranceNATURE OF POSITION:The Accounts Payable/Purchasing Clerk is to assure the smooth and efficient operation of the Accounts Payable/Purchasing portion of the office. The Accounts Payable/Purchasing Clerk shall maintain accurate financial records. The Accounts Payable/Purchasing Clerk shall assist the Business Manager and Superintendent. The Accounts Payable/Purchasing Clerk shall follow school policy and ensure that all employees do the same.TYPICAL DUTIES:PURCHASING:Prepare purchase orders from school requisition forms and mail to vendors, sending copies to the appropriate schools. Maintain Business Office files of purchase orders.ACCOUNTS PAYABLEDaily: Match invoices to purchase orders on file; when necessary, correspond with vendors, regarding problems or questions.Weekly: Accrue and post invoices on software, run reports and check for accuracy, process warrants. Send report of weekly expenditures to Trustees on the Budget and Finance Committee, send reports of budget balances to schools. Prepare invoices for mailing with checks, mail checks. File paid purchase orders and claim forms, file check stubs.Monthly: Prepare monthly transfer letter for delivery to County Treasurer's Office. Prepare monthly financial report for Trustees. Prepare monthly expenditure reports for building staff.FIXED ASSETSAssign numbers on the computer to newly purchased fixed assets; send bar code labels to the schools to be put on newly purchased fixed assets. Maintain an accurate computerized record of all fixed assets in the District and their location.MISCELLANEOUS DUTIESStudent Transportation Reporting: Prepare rider list, complete, and process all county and state documentation. Special Travel Account: Check out travel checkbooks; maintain an up-to-date record of checks written and budget numbers to be charged; reimburse travel account frequently, making deposits as necessary; reconcile our records with monthly bank statements. School Vehicles: Reserve vehicles as requested by staff; prepare packets of keys/fuel cards for staff pickup. Credit Cards: Maintain a record log of credit cards and maintain credit card policy. 1099 Forms: Maintain a record of individuals/businesses with whom we contract for services and to whom we might be required to send 1099 forms each year; prepare 1099s and mail them to the appropriate parties.Supplies: Regularly inventory central office supplies; order supplies as needed.Other Duties: Perform other functions and duties as assigned by the Superintendent/Business Manager.PERSONAL AND PROFESSIONAL QUALIFICATIONS:Hold a high school diploma or the equivalent, as well as the necessary education and/or training to effectively perform duties.Post-high school course work or an associate's or higher degree preferred.Experience in business office duties.MENTAL AND MOTOR DEMANDS:This position requires the employee to perform routine work within time constraints and maintain attention to detail.The employee must have the ability to exercise flexibility to shift from one task to another.The employee is frequently involved in social interactions which require oral and written communication.Mathematics, estimating, and problem solving along with memory, reasoning, and exercising good judgment are constantly used/required on the job.PRE-EMPLOYMENT REQUIREMENTS:Must be willing to complete the following district-sponsored checks:Fingerprint Background CheckMotor vehicle check