Reference #: 2021014Carnegie Mellon is enjoying its most productive fundraising years in its history, raising more than $950M over the last three years. University Advancement (UA) supports the entire CMU community in building relationships with key constituencies and securing the financial resources the university needs to continue its ascent. As the division grows, we are seeking a Bio Records Specialist. This is an exciting opportunity if you thrive in an interesting and challenging work environment. Reporting to the senior associate director, Bio Records you will enter and maintain confidential biographical information on individuals and organizations in the University Advancement database system; assist other users in locating and interpreting system data; process incoming and outgoing mail, make copies, answer phones, take messages, and other administrative tasks as needed.

　　Your core responsibilities will include:Maintaining address, occupation, and related data for all entities on the system by utilizing established procedures and new system functionality as it is made available.Retrieving and processing updates received through the university's and the business school's online alumni directories.Researching demographic and corporate information related to data updates.Receiving, sorting, tallying, and prioritizing daily biographic updates.Composing correspondence concerning data inquiries.Responding to telephone inquiries and assisting non-users in locating needed information.Answering phones, taking messages, processing incoming and outgoing mail, and making copies.Other duties as assigned.

　　Passion, excellence and flexibility are vital qualities within University Advancement. A commitment to diversity, equity and inclusion; collaboration; and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

　　You should demonstrate:The ability to:understand and follow complex directionswork well under pressurepay close attention to detailmeet deadlinesmanage difficult situations while maintaining composureYou should be able to travel domestically and be willing to work outside of normal business hours as needed.

　　QualificationsA high school diploma or equivalent combination of training and experience.Zero to one year of experience. Salesforce database experience a plus.Ability to learn the database system. Ability to maintain accurate records.Excellent typing skills.Proficiency in Microsoft Word and Excel.

　　RequirementsSuccessful background check

　　LocationPittsburgh, PAJob FunctionGift Administration, Research, Planning and Data AnalysisPosition TypeStaff - RegularFull Time/Part timeFull timePay BasisHourlyMore Information:

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　　Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.

　　Carnegie Mellon University considers applicants for employment without regard to, and does not discriminate on the basis of, gender, race, protected veteran status, disability, or any other legally protected status.