Assistant to The Director, Innovation and Technology Solutions

　　Salary

　　$61,672.84 - $77,091.05 Annually

　　Location

　　Boynton Beach, FL

　　Job Type

　　Full Time

　　Job Number

　　2024-0118

　　Department

　　Information Technology Services

　　Opening Date

　　01/18/2024

　　Closing Date

　　2/1/2024 11:59 PM Eastern

　　FLSA

　　Exempt

　　Description

　　Benefits

　　Questions

　　Purpose of Classification

　　The Assistant to the Director of ITS is responsible for the administrative and managerial work in planning, organizing, managing and directing departmental activities, as principal assistant to department director on technical and administrative matters.

　　Work is performed under the general supervision of the ITS department director, but the incumbent must exercise considerable initiative, ingenuity and independent judgment. Accomplishments are judged through conferences, written reports and results achieved.

　　Essential Functions

　　The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

　　Directs and participates in studies, surveys, projects and collects information on difficult operational and administrative problems having multi-departmental impact and importance; analyzes findings and makes reports and recommendations for practical solutions.

　　Work involves responsibility for directing, coordinating and overseeing department activities, such as personnel issues, City Commission agenda issue development, audit issues, research and analysis on special projects, strategic planning, policy development and analysis, inter- and intra-departmental projects, administrative studies, budget preparation and administration, and financial management.

　　Work includes a variety of tasks designed to relieve a department director or assistant director of details by conducting studies, reviewing materials, assembling factual information and transmittal and interpretation of management and City Commission actions.

　　Projects assigned are generally of high organizational impact and may involve working designated city employees on sensitive issues.

　　Follows up on department assignments to determine progress or extent of completion.

　　Makes recommendations for improvements and implements corrective measures to ensure compliance and overall organizational security.

　　Coordinates the development and delivery of education and training programs on information security and privacy matters for employees and partners.

　　Develops and implements an incident response plan and reporting process to address security breaches and responds to alleged violations, security incidents and/or complaints.

　　Stays abreast on Federal, State and Local laws, regulations and standards pertaining to the protection of City and employee information and determines their effect on the City in order to be compliant. Evaluates trends, threats, risks, and vulnerabilities and applies tools to mitigate risk as necessary.

　　Reviews and assesses for viability the department’s system of internal controls related to policy, process and procedure for all administrative, human resource, purchasing, procurement and budgetary activities and develops, installs and maintains improved procedures, methods and systems.

　　Collects, coordinates, prepares and administers the budget for the department.

　　Manages the development, implementation and maintenance of enterprise security documents including plans, policies, procedures, standards, baselines, and guidelines.

　　Coordinates and manages interdepartmental communications.

　　Works with other departments to define role-based access control, segregation of duties, and helps to implement secure business processes; designs, documents, and maintains security control plans, policies, and procedures.

　　Conducts continuous assessment of current ITS security practices and systems, identifies areas of improvement, runs security audits and risk assessments, and delivers new security technology approaches and implements next generation solutions.

　　Facilitates information security through implementation of a governance program.

　　Creates, communicates and implements a risk-based process for vendor risk management.

　　May handle personnel issues by participating in the selection, placement, promotion, training, development, appraisal and discipline of departmental personnel.

　　Plans, Organizes, coordinates and oversees the department's administrative services activities.

　　May provide oversight and management of the department's purchase card program.

　　Serves as a special staff person to research, analyze, and prepare special projects that impact the department ad /or organization.

　　Works with all City departments to create selection criteria for vendor products, tools, and services related to information privacy and security.

　　ADDITIONAL FUNCTIONS

　　May attend meetings for the department director.

　　May attend City Commission meetings.

　　Performs other related duties as required.

　　Minimum Qualifications

　　Bachelor’s degree from an accredited college or university in business or public administration, finance, accounting, or closely related field;

　　Must have four (4) years of professional administrative or management experience that includes finance, accounting, purchasing, human resources, planning, communication, or a related area; or

　　An equivalent combination of training and experience;

　　Two (2) years of required supervisory experience;

　　Must possess (or able to obtain within fourteen (14) days of hire) and maintain a valid Florida driver's license.

　　PREFERRED QUALIFICATIONS

　　Minimum Qualifications for education and experience must be metbeforeconsideration of the following Preferred Qualifications:

　　Master’s degree from an accredited college or university in business or public administration, finance accounting, or closely related field;

　　Must have six (6) years of professional administrative or management experience that includes finance, accounting, purchasing, human resources, planning, communication, or a related area; to include One (1) year of supervisory experience.

　　Information Technology (IT) experience.

　　Supplemental Information

　　COMMUNICATION COMPETENCIES

　　The ability to clearly communicate Department and City Goals, Policies, Strategic Plans and other key information to employees and peers using multiple communication platforms including e-mail and social media.

　　Effectively communicates with supervisor, employees, other departments, contractors, volunteers, sponsors, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

　　Ability to prepare accurate and thorough written records, memos and reports.

　　Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal supervisory direction.

　　Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters.

　　KNOWLEDGE, SKILLS, AND ABILITIES (KSA’s)

　　Knowledge of Principles and practices of the City organization and management.

　　Extensive knowledge of best practices and principles of information technology, information security, and a distributed enterprise environment.

　　Knowledge of administrative management and internal controls.

　　Knowledge of effective project management methods and practices.

　　Ability to exemplify a high level of personal integrity with the ability to professionally handle confidential matters and show a professional level of judgement and maturity. Ability to exercise high level decision making and discretion regarding sensitive information.

　　Ability to lead and motivate cross-functional, interdisciplinary teams to achieve tactical and strategic organizational goals in alignment with the culture, mission, and vision of the organization.

　　Ability to plan, organize and train others in a manner conducive to high performance and good morale.

　　Ability to analyze current and planned project requirements and to recommend the most cost-effective privacy and security systems.

　　Ability to conduct effective research, and to prepare structured procedures, processes, change control, and documentation.

　　Knowledge of group dynamics, problem-solving methods, and behavioral and organizational change strategies.

　　knowledge of methods and techniques involved in conducting administrative and method studies, including report writing.

　　Ability to select, supervise, and lead staff, including planning, organizing, training, evaluating, and coordinating the work multiple assigned areas and working teams.

　　Ability to communicate clearly and concisely, orally and in writing.

　　Ability to exercise resourcefulness in meeting new problems.

　　Ability to analyze, interpret and report research findings.

　　Ability to establish and maintain effective working relationships as necessitated by the work.

　　Ability to exercise analytical judgment in recommending operational.

　　Full-time employees (those regularly scheduled to work at least 30 hours per week) are eligible for the City's benefit package.

　　The City of Boynton Beach's comprehensive benefits package includes:

　　• Student Loan Forgiveness

　　• Health Insurance

　　• Dental Insurance

　　• Vision Care Plan

　　• Basic Term Life Insurance

　　• Supplemental Life Insurance

　　• Dependent Life Insurance

　　• Accidental Death and

　　Dismemberment Insurance

　　• City Pension Plan

　　• Short Term Disability and other Supplemental Plans

　　• Long Term Disability Insurance

　　• Employee Assistance Program

　　• 457 Savings Plan (three options)

　　• Paid Annual Leave / Vacation

　　• Bonus Vacation Hours

　　• 12 Paid Holidays

　　• Paid Sick Leave / Family Sick Leave

　　• Educational Assistance Program *(Depending on budget funding)

　　• On-site Training Program

　　• Wellness Program

　　• Pre-Paid Legal and Identity Theft Protection Plans

　　• Credit Union

　　• Tax Deferred 125 Premium Plan

　　• Flexible Spending Account

　　• Direct Deposit

　　• Social Security

　　Student Loan Forgiveness

　　Let your City of Boynton Beach employment work for you! Under the U.S. Department of Education’s Public Service Loan Forgiveness (PSLF) program, your student loan balance may be forgiven after you have made 120 qualifying monthly payments while working full-time with a governmental agency. Visit StudentAid.gov/publicservice for more information or to see if you qualify.

　　Health Insurance

　　The City pays the entire premium for an eligible employee. The employee may elect to cover a spouse and/or dependent children by paying the applicable premium for the dependent(s).

　　Dental Insurance

　　Premiums for eligible employees are paid by the City. Premiums for any covered dependent are paid by the employee with a contribution by the City.

　　Vision Care Plan

　　Premiums for eligible employees are paid by the City. Premiums for any covered dependent(s) are paid by the employee.

　　Life Insurance / Accidental Death and Dismemberment Insurance

　　The City provides each eligible employee with term life and accidental death insurance.

　　Supplemental Life Insurance / Supplemental AD&D Insurance

　　Employees may purchase supplemental term life insurance on an individual-choice basis with premiums based on age. A matching amount of Accidental Death insurance may also be purchased.

　　Dependent Life Insurance

　　Employees who select supplemental coverage for themselves may also purchase coverage for their spouse and dependent children.

　　City Retirement / Pension Plans

　　The City has pension plans for general employees, police, and firefighters. Each plan is contributory with both the employee and the City contributing to the program.

　　Supplemental Plans

　　Supplemental plans provide direct cash payments regardless of any other coverage you may have, and are designed to help fill in any gaps in a medical plan. The employee pays the premiums for these supplemental plans.

　　Short and Long Term Disability

　　The City provides Short and Long Term Disability insurance to eligible employees. The plan is designed to cover a disability sustained on or off the job.

　　Employee Assistance Program (EAP)

　　The City contracts with an employee assistance program (EAP) to provide employees and their dependents with free, confidential and professional counseling to help resolve personal or family problems.

　　Deferred Compensation Plans (457 Plans)

　　The City makes available three deferred compensation plans that the employee may voluntarily contribute to on a tax-deferred basis.

　　Vacation

　　All full-time employees accrue time toward paid vacation leave. Accrual begins immediately and vacation may be taken after six months of employment.

　　Holidays

　　The City observes12 paid holidays throughout the year.

　　Sick Leave / Family Sick Leave

　　Full-time employees accrue one day of sick leave per month. An employee may elect to use up to 5 days per year of accrued sick time for illness in his/her immediate family.

　　Tuition Assistance*(Depending on available budget funding)

　　The Tuition Assistance Program reimburses eligible employees for successful completion of approved courses leading to Associate, Bachelor and Master degrees.

　　Wellness Program

　　The City offers many wellness activities and programs throughout the year.

　　Prepaid Legal Services and Identity Theft Protection Plan

　　Employees may choose to enroll in a prepaid legal service plan and an identity theft protection plan. The employee pays the premiums for these plans.

　　CreditUnion

　　All City employees may join the Credit Union of Palm Beach County. In addition to savings and checking accounts, the Credit Union offers different types of loans, investment choices and recreational opportunities.

　　Section 125 Plan for Health and Dental Premium

　　Section 125 of the Internal Revenue code allows you to have your dependent coverage premiums deducted before payroll taxes are withheld resulting in tax savings to you.

　　Flexible Spending Accounts

　　Employees may participate in flexible spending accounts for reimbursement of medical and/or dependent care expenses.

　　Direct Deposit

　　Employees may have their bi-weekly paycheck deposited to the financial institution of their choice.

　　01

　　What is your highest level of education completed?

　　High School Diploma or valid equivalent

　　Two (2) year vocational/technical degree

　　Associate Degree

　　Bachelor Degree

　　Master Degree

　　Doctoral Degree

　　No degree or diploma

　　02

　　Please select how many years of direct experience you have in supervisory responsibilities.

　　I do not have any direct experience in supervisory responsibilities.

　　I have less than five (5) years of direct experience in supervisory responsibilities.

　　I have more than five (5) years but less than seven (7) years of direct experience in supervisory responsibilities.

　　I have seven (7) or more years of direct experience in supervisory responsibilities,

　　03

　　Do you have four (4) years of professional administrative or management experience that includes finance, accounting, purchasing, human resources, planning, communication, or a related area or an equivalent combination of training and experience? If yes, please explain.

　　04

　　Do you possess [or are you able to obtain within fourteen (14) days of hire] and maintain a valid Florida driver's license?

　　Yes, I possess a valid Florida driver's license

　　No, I do not have a valid Florida driver's license but I'm able to obtain one within 14 days of hire

　　No, I do not possess a valid Florida driver's license and will not be able to obtain one within 14 days of hire

　　05

　　Do you have experience in Information Technology (IT)?

　　Required Question

　　Agency

　　City of Boynton Beach

　　Address

　　100 E. Ocean Ave

　　City Hall - Human Resources

　　Boynton Beach, Florida, 33435

　　Phone

　　5617426275

　　5617426275

　　Website

　　http://www.boynton-beach.org

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