Reference #: 23003946DescriptionGrade:  T26The link below will give you information about the University's "T" salary structure.A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source..The Assistant Director, reporting to the Director of Budget & Finance, is responsible for the overall business operations of the College of Public Health (CPH). We are seeking a candidate who embodies our core values of service excellence, integrity, and the development of collaborative partnerships, in support of the innovative teaching, research and service taking place within the college.The Assistant Director will support purchasing and accounts payable functions, conduct daily approvals and update approval routings, and provide proactive monitoring and projection of development funds. They will support academic units through group and individual trainings, and serving as back up to CPH departments as needed. They will manage annual projects and assist with special projects.The Assistant Director ensures adherence to university policies and procedures to ensure thoughtful stewardship of our resources. They will serve as the primary contact person within the college to resolve complex matters in cooperation with central units such as the accounts payable and purchasing.The College of Public Health at Temple University is one of the largest colleges of its kind in the country, consisting of the departments of Communication Sciences and Disorders, Epidemiology and Biostatistics, Health Services Administration and Policy,  Nursing, Physical Therapy, Rehabilitation Sciences, and Social and Behavioral Sciences, and the School of Social Work.Essential functions:Business Operations: In conjunction with the Director, manage CPH business operations, including oversight of purchasing and accounts payable activity, such as approving college-wide transactions, including purchases, invoices, journal entries, travel, reimbursements and other related business operations transactions; Review facilities requests and coordinate with Associate Director of Facilities to ensure college and university policies are followed; Review and approve PCard transactions, including adherence to university policy and monitoring budgets. Manage list of college users. Provide additional training and support to PCard holders; Serve as business manager for Dean's Office units, such as initiating contract-related purchases and providing guidance on select operations issues; Coordinate financial and administrative security access and manage updates to approval routings; Keep up-to-date on relevant policies and procedures and systems.Expense Tracking & Projections: Responsible for portfolio of CPH development funds (gifts, annual funds, scholarships), including monthly monitoring of balances and future commitments, as well as consolidating funds, creating new cost centers (FOPs). Work with the CPH development and scholarship team to maximize use of development funds while ensuring proper stewardship, including regular reporting to the Dean's leadership team and department chairs.Reports & Special Projects: Assist with annual projects, such as course fee proposals, equipment inventory, graduation / homecoming, and various business operations related special projects; Assist with creation of policy and procedure documentation; Assist with facilities project management by estimating and tracking project costs; Assist with instructional financial analysis by estimating program costs; Manage telecom expenses including regular audits in coordination with IT; Perform regular audits for compliance with internal controls, in areas such as gift cards, petty cash, PCards, and other audits as needed.College-wide Training & Support: In collaboration with Business Manager, identify areas for training for CPH staff and faculty related to business operations and development funds. Identify potential trainers or create and present trainings; Serve as back-up to business operations department staff.Performs other related duties as assigned.At Temple, you will find it easy to fit in while staying true to yourself.  We value what makes each employee unique and strive to maintain a culture of diversity and inclusion.  As an employee, you will enjoy our collaborative team-based culture that values innovation and creativity.Visit https://careers.temple.edu/careers-temple to learn more about the benefits of working at Temple University.Required Education & Experience:Bachelor's degree in accounting, finance, or related field, and at least four years of related business operations experience. An equivalent combination of education and experience may be considered.Required Skills & Abilities:*Demonstrated computer skills, and proficiency in MS Office Suite software programs, especially Excel*Excellent oral and written communication skills.*Strong interpersonal skills and customer service orientation, including the ability to interact with a diverse constituent population.*Strong attention to detail.*Demonstrated organizational and time management skills, along with the ability to handle multiple tasks with concurrent deadlines.*Demonstrated ability to work independently and in a team environment.

　　Preferred:*Experience within a higher education setting.*Experience using Banner applications.This position requires a background check.This position is temporarily assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.In accordance with the City of Philadelphia's COVID-19 mandate, all Temple University students, faculty, staff, and contractors must be fully vaccinated before receiving authorization to work unless they have a medical or religious exemption approved by the University.  An individual is considered fully vaccinated two (2) weeks following the second dose of the Pfizer or Moderna vaccine or two (2) weeks following a single dose of the Johnson & Johnson vaccine. Individuals who do not meet the University's vaccination or exemption requirement will be prohibited from working until proof of full vaccination or an exemption is requested and approved.  For more information, visit the University's Vaccines web page at https://www.temple.edu/coronavirus/vaccines.Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.To obtain additional information about Temple University please visit our website at www.temple.edu.Temple University's Annual Securit