This job was posted by https://www.azjobconnection.gov : For moreinformation, please see: https://www.azjobconnection.gov/jobs/6306918

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　　rAssistant Director, Financial Oversight

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　　rLocation: Marketing Department

　　rRegular/Temporary: Regular

　　rJob ID: 607704

　　rFull/Part Time: Full-Time

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　　r Workplace Culture

　　NAU aims to be the nation\'s preeminent engine of opportunity, vehicleof economic mobility, and driver of social impact by deliveringequitable postsecondary value in Arizona and beyond.

　　{ckesavedhref="https://nau.edu/president/strategic-plan/"isparent="" target="blank"}

　　Special Information

　　***This position is open to current regular, benefit-eligible NAUemployees ONLY. (Temporary employees, student workers, variable-hourbenefit-eligible employees, and other non-regular employees arenot eligible to apply).***This is a hybrid position which allows the incumbent to completetheir work at the Flagstaff Mountain campus and at anon-centralized site with or without accomodation.Job Description

　　The Assistant Director, Financial Oversight directs and supervises thecoordination of monthly, quarterly, and annual budget reports andaccount reconciliations for University Marketing, Printing Services, andTrademark/Licensing program (combined budgets of \$15M+ with staffing of75+ employees), to ensure accuracy, completeness, and timely financialactions. Compares actual results with original financial forecasts toassist department leaders in making responsible budget managementdecisions aligned with desired outcomes. Develops and implementsdepartmental policies and procedures to optimize the university\'sfiscal oversight and meet all budgetary goals. Facilitates departmentalbudget forecasting and annual planning processes.

　　Analysis and Consulting - 25%

　　Analyzes and compares financial reports to original forecasts tosupport critical leadership decisions related to expenses, revenue, androyalties, and to inform annual budget planning. Serves as fiscaloversight liaison to department managers and external partners/vendors.

　　Purchasing department liaison: Maintains productive relationshipswith Purchasing Department colleagues and leadership to facilitateeffective troubleshooting and effective workflow between Purchasingand assigned departments. Coordinates RFP processes with Purchasing.Budget status/pacing: Provides monthly and quarterly analysis;identifies funding needs; calculates FT/PT salary burn down rate;ensures financial data is accurate for fiscal decision making.Annual budget: Provides historical forecasting, data extraction,cost and revenue analyses, and facilitation to support annual macroand micro budget development processes.Expenses: Works closely with directors and staff to communicateplanned expenses, availability of funds, projected delivery ofservices, and compliance of NAU policies.Revenue: Prepares cost analysis reports for Printing Services basedon current and forecasted revenue and expenses from five differentareas: Digital Print Production, Customer Service Management,Fulfillment, Large Format, and Outsourced Print Partners.Royalties: Creates budget scenarios and serves as an advisor tosenior leadership on proposed fees and expenses for Trademark andLicensing.Finance Management - 25%

　　Provides oversight of transactional accuracy, deadlines, andcompliance.

　　Serves as University Marketing\'s Jurisdictional FinancialRepresentative (JFR), the financial liaison between the Budget Office,VP, and the departments.

　　Responsible for purchasing controls and department processes.

　　Provide oversight/tracking for open tickets (contract signaturerequests, POs, SOWs, payments, vendor contracts, IT checklists, Pcardpayments, and reconciliations).

　　Responsible for revenue controls and department processes.

　　Oversees sales revenue transactions (invoicing, account reconciliation,cash deposits, department transfers, internal and interdepartmentalaccount reconciliations; royalty collections/deposits; royaltycontracts/status.

　　Serves as primary liaison to Purchasing Department.

　　Receives and facilitate department review of contracted marketingservice requests/expenses from other departments across campus.

　　Provides trademark/licensing account analysis/reporting, reconciliation,and forecasting scenarios based on estimated royalties/fees/expenses andliaises as necessary with Licensing partners.

　　Provides digital advertising account oversight of outside digitalmarketing firm(s) to ensure appropriate oversight of over \$1.5M indigital advertising transactions.

　　Provides ongoing oversight of over \$1.5M in brand media/productioncosts and over \$1M in additional creative agency support and reviewsagency documentation and scopes of work for said support.

　　Provides ongoing consultation with assigned department staff andleadership regarding new/planned vendor contracts, expenses, re