Location

　　Brookfield Management Office Portside Wharf - 39 Hercules Street

　　Business

　　At Brookfield Properties, our global network and relationships are here for our tenants and partners — wherever they are in the world. Where going to work never feels routine. We integrate commercial real estate with world-class shops, restaurants, and entertainment, creating spaces where work and play don’t just coexist, but thrive. If you’re ready to be a part of our team, we encourage you to apply.

　　Job Description

　　We are seeking an enthusiastic Administrator to join our Brisbane team on a full-time permanent basis. The Administrator provides a high standard of office management and secretarial support to all team members and Brookfield Properties staff as required.

　　Reporting to the Executive Vice President, Build to Rent, this role will have an understanding of all upcoming deadlines and will prepare and assist staff to ensure that targets are met. They will have a comprehensive understanding of the Team’s business and a sound knowledge of all Operations and Development Projects, to assist the team to meet the business objectives.

　　What will you be responsible for?

　　Reconcile Corporate credit card expenses

　　Entering expense reimbursements for team members

　　Manage budgets for allocated General and Administration expenses (corporate functions etc)

　　Direct support for the Brookfield Properties Portside office including:

　　Calendar Management

　　Planning and organising corporate functions

　　Other tasks as directed

　　Support for Brookfield Properties Staff including:

　　Business travel & accommodation

　　Reconcile Amex/corporate/project expenses

　　Submission of monthly reports via Concur

　　Managing Coupa Supplier set ups

　　Entering of supplier invoices

　　General administrative duties include but not limited to:

　　Compilation of correspondence as required e.g. letters, reports, presentations and memoranda

　　Catering for meetings

　　Binding

　　Printing reports

　　Scanning and filing of documents

　　Arranging Couriers

　　Organising functions

　　Temporary Reception relief as required

　　Assisting with on boarding new staff

　　Management of the office

　　Maintain the general filing systems

　　Tracking and processing of important documents

　　Assisting Facilities Manager with office duties

　　Direct support to Operational (Centre Management) team

　　Lease Administration

　　Entering new lease deals into Sugar

　　Requesting sales figures from retail tenants

　　Assist Senior Property Manager with tenant management and essential duties and tasks

　　Attend Operation team meetings

　　IT Management:

　　Act as the first contact for staff IT issues. Providing initial troubleshooting and support. Ensuring IT issues are communicated to IT support and ensure appropriate action is made.

　　Coordinate weekly IT visits

　　Corresponding with IT team at Head Office

　　Monitor life cycle of Brisbane office IT equipment and order as necessary

　　Work with IT and Vice President | Finance on IT projects that affect the Business unit.

　　Office Management including:

　　Procurement and maintenance of office furniture and IT equipment

　　Ensuring that office consumables and stationary stocks are maintained

　　What experience, skills and qualifications will you possess?

　　1-3 years of Administration experience

　　Experienced with all Microsoft Office Suite packages to a medium to advanced level.

　　Time management skills.

　　Ability to work efficiently and effectively in a dynamic team environment.

　　Ability to treat all matters of the business as confidential

　　High attention to detail

　　Customer service skills

　　Effective problem-solving skills.

　　Committed to hard work and continual learning.

　　Effective verbal and listening.

　　Excellent communications skills.

　　Why work for us?

　　We develop, operate, and manage more than 800 properties and 330 million square feet of real estate across the globe. It’s a feat that wouldn’t be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don’t simply meet the needs of our tenants, residents, and communities — but exceed them, every day.

　　Brookfield Properties is an equal opportunities employer and a values-driven organisation.

　　We emphasise an inclusive, transparent work environment with collaboration and work/life balance at the forefront.

　　We believe that performance is synonymous with advancement. That’s why we reward top-tier work by promoting from within.

　　Thanks to helpful tools and resources including biannual reviews, internal job boards, referral programs, and the ability to relocate across our offices, we ensure that our employees have ample opportunities to grow … and build their career with us.

　　What is on offer?

　　Competitive salary, performance bonuses and benefits which are benchmarked annually

　　Company paid Salary Continuance Insurance (Income Protection), so employees feel protected financially in the event of serious illness/injury.

　　As part of our wellbeing offering, all employees are eligible for a reimbursement of certain costs associated with keeping fit and active whether that be by attending gym class or buying equipment for their home gym. We also offer company sponsored wellness checks which run to a yearly calendar.

　　We value our people and want them to grow and develop aligned with our ‘promote within’ culture and as such are proud to provide them with varying professional development opportunities and an Education Assistance Program which supports them to achieve their potential.

　　Leave policies that support our people and their families through different life stages including parental leave where we offer 20 weeks of pay, and superannuation paid on paid and unpaid portions to our primary carers, in addition to other benefits.

　　As part of Brookfield Properties ESG strategy, our Workplace Giving program actively encourages our employees to give back to the community via our Workplace Giving program which matches employee donations to selected charities. We also encourage employees to volunteer their time to assist our community partners.

　　We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

　　At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 800 properties and 350 million square feet of real estate across the globe. It’s a feat that wouldn’t be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don’t simply meet the needs of our tenants, residents, and communities — but exceed them, every day.