ADMINISTRATIVE SPECIALIST

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　　ADMINISTRATIVE SPECIALIST

　　Salary

　　$60,000.00 - $65,000.00 Annually

　　Location

　　Houston

　　Job Type

　　Full Time

　　Job Number

　　33177

　　Department

　　Solid Waste Management

　　Opening Date

　　01/24/2024

　　Closing Date

　　1/31/2024 11:59 PM Central

　　Description

　　Benefits

　　Questions

　　POSITION OVERVIEW

　　APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED

　　JOB CLASSIFICATION: ADMINISTRATIVE SPECIALIST

　　DIVISION/ SECTION: ADMINISTRATION

　　WORKDAYS & HOURS: MONDAY - FRIDAY 8 AM - 5 PM*

　　*Subject to change *Occasional Weekends

　　DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS

　　The Solid Waste Management Department (SWMD) is looking to hire a proficient Administrative Specialist that has excellent writing and proofreading skills, with an advanced level of communications skills with the general public.

　　The individual that assumes this role will perform various professional administrative functions in communication and customer service. Establishes and maintains effective communication within the following areas: community entities, affiliated organizations, internal entities, and news media to raise the profile of the Solid Waste Management Department (SWMD). Must have an intermediate level or higher of experience in managing, creating, and publishing content on social media platforms that would enhance and elevate awareness of the department’s presence. This position is also expected to work with the Communications and Customer Service Team. Candidate must have public relations experience and the ability to assist in producing the following, (i.e., public information activities, news releases, brochures and/or visual presentations.) Will be required to prepare draft reports on customer service calls, emails, and correspondence on various department matters. Represents the Solid Waste Management Department (SWMD) at designated public events. Must have the ability to translate complex technical ideas and vision to various audiences. Provides guidance to the department's staff in various activities necessary to attain operational goals and participates in special projects as assigned. This position will report to the Deputy Director, Administration of the Solid Waste Management Department (SWMD) and is expected to perform the following essential functions:

　　Coordinates and manages in-house events for the department.

　　Manage, produce, and publish daily content on all Solid Waste Management Departments (SWMD) social media platforms.

　　Drafts news advisories and press releases - as assigned.

　　Compiles data, interprets results through conclusion or recommended formulation.

　　This position is considered an essential position to the (SWMD) and the "selected candidate will be required to work during emergencies, natural disasters, some weekends and late hours."

　　Will handle highly confidential information.

　　WORKING CONDITIONS

　　There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

　　MINIMUM REQUIREMENTS

　　EDUCATIONAL REQUIREMENTS

　　Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

　　EXPERIENCE REQUIREMENTS

　　Three (3) years of administrative experience are required.

　　Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

　　LICENSE REQUIREMENTS

　　None

　　PREFERENCES

　　Preference may be given to applicants with the following:

　　Candidates with excellent communication and writing skills are highly desirable. Intermediate MS Office Suite skills are a plus. Candidates that possess skills in developing reports, special documents, and publications are highly desirable. The candidate will have excellent organizational skills. Excellent public relations experience to include news releases, brochures and/or visual presentations and proofreading skills preferred.

　　Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

　　GENERAL INFORMATION

　　SELECTION/SKILLS TESTS REQUIRED

　　Department may administer skills assessment test.

　　SAFETY IMPACT POSITION Yes

　　SALARY INFORMATION

　　Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

　　Pay Grade: 20

　　APPLICATION PROCEDURES

　　Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: www.houstontx.gov.

　　To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-0451 / 832-393-0473 (http://agency.governmentjobs.com/houston/default.cfm%20or%20call%20832-393-0453)

　　If you need special services or accommodations, please call TTY 7-1-1. 832-393-0451 / 832-393-0473 (http://agency.governmentjobs.com/houston/default.cfm%20or%20call%20832-393-0453)

　　If you need login assistance or technical support please call 855-524-5627

　　Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

　　All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information.

　　EOE - Equal Opportunity Employer

　　The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

　　The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.

　　Benefits include:

　　• Medical

　　• Dental

　　• Vision

　　• Wellness

　　• Life insurance

　　• Long-term disability

　　• Retirement pension

　　• 457 deferred compensation plan

　　• Employee Assistance Program

　　• 10 days of vacation each year

　　• 10 city holidays, plus one floating holiday

　　• Flexible schedules

　　• Professional development opportunities

　　• Transportation/parking plan

　　• Section 125 pretax deductions

　　• Dependent Care Reimbursement Plan

　　• Healthcare Flexible Spending Account

　　For plan details, visit http://www.houstontx.gov/hr/benefits.html

　　01

　　Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

　　Yes

　　No

　　02

　　Are you presently employed with the Solid Waste Management Department?

　　Yes

　　No

　　03

　　Are you a current City of Houston Employee?

　　Yes

　　No

　　04

　　What is the highest level of education you have obtained?

　　High School Diploma/GED

　　Associate Degree

　　Bachelor's Degree

　　Master's Degree

　　None of the above

　　05

　　What is your degree concentration?

　　Business Administration

　　Liberal Arts

　　Other

　　None of the above

　　06

　　If you selected 'other' in the above question, please provide your degree concentration.

　　07

　　How many years of 'professional administrative' experience do you have?

　　Less than 3 years

　　3 to less than 5 years

　　5 to less than 7 years

　　7 years or more

　　I have no experience

　　08

　　Please indicate your level of proficiency in Microsoft Office Suite.

　　BASIC MICROSOFT OFFICE SUITE: Create a new document, enter text, and save it; navigate in a document and perform a search; format cells, rows, and columns; modify a database and insert data from another; application; create title and bullet slides; work with text, drawn objects, and drawing tools

　　INTERMEDIATE MICROSOFT OFFICE SUITE: Create mail merges, sort and filter them; customize toolbars; run and record Macros; filter data and manage a filtered list; create and modify some Macro commands; create, modify, and format charts; create basic Macros to automate forms and data entry; customize the appearance and functionality of reports; use hyperlinks and perform data integration.

　　Manage Macro commands, create dialogue boxes, and understand the notions of Visual Basic application programming; use advanced functions (Names, VLOOKUP, IF, IS); work with Pivot Tables; manage Macro commands: concepts, planning, operations, execution, modification, interruption; use Visual Basic to create a public function or event procedures, or add general procedures in a form module; plan and examine an application, develop a distributed application design.

　　None of the above

　　09

　　Do you have professional verifiable experience in the following areas? (Check all that apply)

　　Responsible for news releases, brochures and/or visual presentations.

　　Responsible for updating and maintaining logs, files, and databases.

　　Draft marketing and public relations correspondence.

　　Responsible for in-house planning and event management.

　　Proofreading and editing documents

　　None of the above

　　10

　　Do you understand that this position at times may require you to work some weekends, Late Hours, during emergencies and during National Disasters?

　　Yes

　　No

　　11

　　Please provide in detail any professional administrative experience and skills you possess that you believe are transferrable and will assist you in being successful in this new role, (See resume will delay your application. If no experience, please insert N/A)

　　Required Question