ADMINISTRATIVE PROGRAM SPECIALIST B

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　　ADMINISTRATIVE PROGRAM SPECIALIST B

　　Salary

　　$3,186.00 - $6,252.00 Monthly

　　Location

　　New Orleans, LA

　　Job Type

　　Classified

　　Job Number

　　PNO-794-011224-YB

　　Department

　　Port of New Orleans Port Commission

　　Opening Date

　　01/17/2024

　　Closing Date

　　1/30/2024 11:59 PM Central

　　Description

　　Benefits

　　Questions

　　Supplemental Information

　　WHO WE ARE

　　The Port of New Orleans (Port NOLA) is a modern multimodal gateway for global commerce and an in-demand cruise port. Our competitive edge comes from out ability to deliver seamless, integrated logistics solutions between river, rail and road.

　　SUMMARY

　　Performs contract duties to include reviewing, processing, ensuring applicable compliance, inspecting, implementing and monitoring various types of agreements and contracts. Duties associated with this position include but not limited to building customer relationships, connecting businesses to opportunities and understanding supplier needs, consistent engagement with local and small firms to educate business communities of contracting prospects.

　　Port NOLA offers competitive benefits that prioritize safety, health and wellness for our employees. Employees have access to the following benefits:

　　* Medical / Dental / Vision Insurance * Health Savings Account (HSA) * Medical and/or Dependent Care Flexible Spending Account (FSA) * Life Insurance options * Long Term Disability Plan * State of Louisiana LASERS state pension program * Deferred Compensation Plan (457 plan) with employer match * Paid Louisiana State Holidays; and paid Annual and Sick Leave * Wellness Center located in Port Administration Building * Ship Shape Wellness ProgramAN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

　　Selected Core Competencies:

　　Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

　　Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

　　Thinking Critically:The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.

　　Selected Preferred Competencies:

　　Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

　　Acting with Ethics and Integrity:The ability to be consistent, honest, and a trustworthy steward of State resources.

　　Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

　　Building and Supporting Teams: The ability to combine your actions and efforts with others to work toward achieving a common goal.

　　Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.

　　Demonstrating Initiative:The ability to assess information and take action independently to help the organization achieve its goals.

　　Demonstrating Innovation: The ability to generate original ideas that create value, improve processes, or provide new products or services.

　　To learn more about the SCS Competency Modelclick here (https://www.civilservice.louisiana.gov/competency-model/competencymodel.aspx) .

　　To apply for this vacancy, click the "Apply" link above and complete the electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.

　　For further information about this vacancy contact:

　　Yolanda Brisbon

　　Port of New Orleans / Human Resources Analyst C

　　P.O. Box 60046

　　New Orleans, LA 70160

　　504-528-3274

　　Qualifications

　　MINIMUM QUALIFICATIONS:

　　A baccalaureate degree plus one year of professional level experience in administrative services.

　　SUBSTITUTIONS:

　　Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.

　　Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:

　　A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.

　　30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.

　　60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.

　　90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.

　　120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.

　　College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.

　　NOTE:

　　Examples of professional administrative service fields include: Accounting, Financial Auditing, Budget work, Contract/Grants work, Human Resources/Personnel, Information technology, Insurance, Purchasing/Procurement, Quality assurance, Records management, Risk management, and Safety. In the area of wholesale/retail sales, we will also accept store managers, business managers, regional sales managers, or district sales managers as experience in administrative services.

　　NOTE: Any college hours or degree must be from an accredited college or university.

　　Job Concepts

　　Function of Work:

　　To perform responsible, administrative functions in support of an organizational unit.

　　OR

　　To manage a specialized departmental or statewide program.

　　Level of Work:

　　Experienced.

　　Supervision Received:

　　General from higher-level supervisory personnel.

　　Supervision Exercised:

　　May supervise 1-2 lower level personnel.

　　Location of Work:

　　May be used by all state agencies.

　　Job Distinctions:

　　Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.

　　Differs from Administrative Program Specialist--A by the presence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.

　　Differs from Administrative Specialist--C by the absence of a higher degree of complexity, impact, or independence in assigned duties and program areas.

　　Examples of Work

　　ESSENTIAL DUTIES AND RESPONSIBILITIESinclude the following. Other duties may be assigned as directed.

　　40% - PROCUREMENT ADMINISTRATION

　　Responsible for coordinating the procurement life cycle of professional service, general service, construction contracts and purchase agreements through the Board’s contract administration system.

　　Maintains a working knowledge of the Louisiana State Public Bid Law guidelines, and trains and provide guidance to staff as procurement laws are updated.

　　Develop, hone and execute new improved procurement strategies across all channels of purchasing

　　Evaluate and enhance our operations in local spend while researching and prospecting developments in global spend

　　Institute policies and procedures for collecting and reporting key metrics that will reduce our overall expenses while increasing productivity

　　Perform cost & budgetary analysis and set appropriate benchmarks

　　25% - CONTRACT ADMINISTRATION

　　Implement contracting methods as they apply to the Port of New Orleans methods, policies, and procedures involved in purchasing a large quantity and variety of supplies, equipment, services, and goods.

　　Establish and maintain supplier relationships by serving as a single point of contact for contractual matters

　　Manage record keeping for all contract-related correspondence and documentation

　　Provide contract-related issue resolution, both internally and externally

　　Monitor and complete contract close-out, extension or renewal, as appropriate

　　Works with project leads to maintain up to-date files on all professional service, general service, and construction contracts and purchase and service agreements as instructed by policy.

　　25% - SMALL BUSINESS VENDOR PROGRAM

　　Review proposals for SBE participation to ensure compliance with agency target.

　　Participates in the evaluation/scoring process for active request for qualifications/proposals.

　　Participates in pre-bid construction conferences and pre-proposal meetings and monthly project/contract meetings where applicable to provide maximum exposure for SBE participation.

　　Manage SBE contract compliance monitoring program on federal project(s) where applicable. Work with project managers to ensure compliance is obtained.

　　Review, identify and encourage bids and proposals from SBE entities to ensure participation in the procurement process. Works with Administrative Coordinator 3 to ensure SBE participation is included when supplies and service requests are submitted via the CPR Form or the Board’s requisitioning system.

　　Coordinates targeted bid notifications for targeted business sectors.

　　Establish reporting requirements and report dollar value and percentage of all Port of New Orleans contracts that have been awarded to certified SBE contractors.

　　Manages external vendor relations within the Procurement Department. Including determining meeting schedules, follow ups, and providing vendor information forms as necessary for completion.

　　Coordinates vendor processes and methods to approve and update new vendor information in the Board’s requisitioning system.

　　Tracks, measures, reports, and evaluates vendor performance as necessary.

　　Review monthly subcontracting reports to ensure compliance, and track spend for Board reporting.

　　Maintains updated vendor databases.

　　10% - MISCELLANEOUS DEPARTMENT AND DIVISION DUTIES

　　Assists the Services Division of the Procurement Department with requests where applicable, including but not limited to; mail services, supply distribution, and vehicle fleet usage.

　　Other duties as delegated.

　　Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

　　As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

　　Insurance Coverage More information can be found at https://info.groupbenefits.org/

　　Parental Leave– Up to six weeks paid parental leave

　　More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

　　Holidays and Leave – State employees receive the following paid holidays each year:

　　New Year's Day

　　Martin Luther King, Jr. Day,

　　Mardi Gras,

　　Good Friday,

　　Memorial Day,

　　Independence Day,

　　Labor Day,

　　Veteran's Day,

　　Thanksgiving Day and Christmas Day.

　　* Additional holidays may be proclaimed by the Governor

　　State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

　　Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

　　Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

　　Teacher's Retirement System of Louisiana (www.trsl.org),

　　Louisiana School Employees Retirement System (www.lsers.net), among others

　　01

　　Have you included all of your work experience on your application? If not please return to the "Work Experience" section to complete your application.

　　Yes

　　No

　　02

　　ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

　　1= I have no experience and/or am uncomfortable accepting direction

　　2= I have limited experience or require assistance to accept direction

　　3= I can accept direction

　　4= I can accept directions and help others improve their ability to accept direction

　　03

　　ADi: Explain your rating by providing specific and relevant examples in the box below.

　　04

　　BST: Rate your ability to build and support teams based on our definition: The ability to combine your actions and efforts with others to work toward achieving a common goal.

　　1= I have no experience and/or am uncomfortable building and supporting teams

　　2= I have limited experience or require assistance to build and support teams

　　3= I can build and support teams

　　4= I can build and support teams and help others improve their ability to build and support teams

　　05

　　BST: Explain your rating by providing specific and relevant examples in the box below.

　　06

　　CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

　　1= I have no experience and/or am uncomfortable communicating effectively

　　2= I have limited experience or require assistance to communicate effectively

　　3= I can communicate effectively

　　4= I can communicate effectively and help others improve their communication

　　07

　　CE: Explain your rating by providing specific and relevant examples in the box below.

　　Required Question

　　Agency

　　State of Louisiana

　　Address

　　For agency contact information, please refer to

　　the supplemental information above.

　　Louisiana State Civil Service, Louisiana, 70802

　　Phone

　　(866) 783-5462

　　Website

　　http://agency.governmentjobs.com/louisiana/default.cfm

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