Job Description

APPLICANTS MUST BE PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.

Under the direction of the General Counsel, the Office of Legal Affairs (OLA) provides legal counsel, litigation, contract and employment law services to DSS, HRA, and DHS’s administrative and program areas to ensure the delivery of social services consistent with the federal, state and local laws and regulations.

The Office of Legal Affairs is recruiting for two (2) Principal Administrative Associates Level II, to function as Administrative Litigation Assistants within the Homeless Litigation and Program Counseling Unit (HLCPU).

Under the general supervision of the Agency Attorney III with some latitude for independent initiative and judgment, the Administrative Litigation Assistant performs complex, confidential and responsible administrative work of a sensitive nature and involving subject matter prone to litigation and administrative challenges for the Homeless Litigation and Program Counseling Unit (HLPCU).

The Administrative Litigation Assistants responsibilities shall include, but not be limited to the following:

Assist the Unit with daily administrative needs in the enforcement of client responsibility for the DHS shelter system and related litigation. Coordinate, maintain and respond to all administrative assignments and requests; liaise with other agency units, City and State and advocate stakeholders as appropriate on administrative matters concerning Fair Hearings and NYS court proceedings.

Support the investigative and litigation functions of the unit and works closely with Unit attorneys to collect, review, and analyze data for inclusion into responsive pleading and reports. Read and search for client case records. Compile case history, factual data and documents for attorney review. Identify and mark exhibits and prepares cover sheets for client responsibility enforcement actions and related litigation. Submit litigation response and evidence electronically or by mail.

Responsible for monitoring adherence to litigation deadlines, hearing and court appearances, reporting criteria and post decision compliance. Respond to daily inquiries regarding administrative enforcement matters, outstanding requests for data from internal/external stakeholders related to client responsibility and other litigation.

Track outcomes and results of judicial and administrative litigation. Prepare and distribute periodic reports. Gather responsive data and materials in preparation for internal client responsibility case reviews.

Conduct some research and consults with program staff as needed to obtain responsive data and materials.

Prepare drafts confidential correspondence, memoranda, drafts, final letters and reports for the Deputy.

Work Location:

4 World Trade Center, 150 Greenwich Street, New York, NY 10007

Hours/Schedule:

9am – 5pm with flex

Qualifications

A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.