Job Description

　　The hours of this position are Monday - Friday 8:00am-4:00pm

　　Position Summary:

　　The Administrative Finance Clerk will provide direct administrative support for the Finance Department and perform all necessary duties of the position.

　　Supervision Received:

　　Receives direct supervision from the Assistant Deputy Superintendent of Finance/Chief Fiscal Officer in performing duties in accordance with all best practices and established guidelines.

　　Duties and Responsibilities:

　　Inputs financial data into the Commonwealth's accounting system "MMARS" in accordance with state finance law and Sheriff's Office finance policies and procedures.

　　Processes purchase requests, generates purchase orders (PO's), enters purchase and account information in MMARS, and submits PO's to vendors. Reviews Accounts Payable data for accuracy and enters payment requests in MMARS to ensure correct payment by the state.

　　Monitors PO balances and reviews vendor statements to ensure all information is correct and clear.

　　Researches and resolves payment discrepancies and other billing issues by communicating with both staff and vendors.

　　Assists staff with issues when entering their purchase requests.

　　Reviews claim forms from inmate healthcare providers and researches the discounted rates prior to entering the payment requests.

　　Files and maintains financial records including POs and the associated invoices, packing slips, statements, and correspondence.

　　Adheres to all Barnstable County Sheriff's Office finance policies and procedures.

　　Provides necessary support for the finance department as needed.

　　Please note this job description is not designated to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee in this job. Duties, responsibilities and activities may change at any time with or without notice.

　　Job Competencies:

　　Excellent verbal and written communication skills.

　　Strong analytical and problem-solving skills.

　　Strong knowledge of general clerical duties and operation of standard office equipment.

　　Strong knowledge of accounting practices and procedures.

　　Proficient with Microsoft Office Suite.

　　Strong organizational skills with a high attention to detail.

　　Ability to maintain good attendance.

　　Excellent interpersonal skills.

　　Ability to prioritize and problem-solve when under time-constraints and deadlines.

　　Ability to exercise discretion and good judgement and to handle confidential information.

　　Qualifications

　　 Qualifications:

　　An Associate's degree in from an accredited two-year or four-year college or university in finance, accounting, business management or related area of study is required.

　　A Bachelor's degree from an accredited two-year or four-year college or university in finance, accounting, business management or related area of study is preferred but not required.

　　A minimum of five (5) years of experience in accounts receivable, accounts payable, accounting, finance is required.

　　A minimum of one (1) year of experience in state or local government or related field is preferred but not required.

　　Or an equivalent combination of education and experience.