This job was posted by https://illinoisjoblink.illinois.gov : For moreinformation, please see:https://illinoisjoblink.illinois.gov/jobs/11606945 By joining our team,you\'ll be part of our life-changing Mission and Vision. You\'ll work ina truly inclusive environment where diversity and equity are championedthrough words and actions. You\'ll contribute to an innovative culturethat is second to none, one that embraces curiosity, discovery andcompassion. You\'ll play a role in something that\'s never been donebefore as we integrate science and clinical care to help patientsachieve better, faster outcomes - as we Advance Human Ability, together.

　　Job Description Summary

　　The Administrative Coordinator will perform record keeping, bookkeeping,supply requisition/distribution, and scheduling activities for assigneddepartment.

　　The Administrative Coordinator will consistently demonstrate support ofthe Shirley Ryan AbilityLab statement of Vision, Mission and Core Valuesby striving for excellence, contributing to the team efforts and showingrespect and compassion for patients and their families, fellowemployees, and all others with whom there is contact at or in theinterest of the institute.

　　The Administrative Coordinator will demonstrate Shirley Ryan AbilityLabCore Attributes: Communication, Accountability,Flexibility/Adaptability, Judgment/Problem Solving, Customer Service andCore Values (Hope, Compassion, Discovery, Collaboration, and Commitmentto Excellence) while fulfilling job duties.

　　Job Description

　　The Administrative Coordinator:

　　Performs reception activities including answering the phone andgreeting internal/external customers, determining the nature of theneed or request, securing appropriate resources, and following-up toinsure needs are met.Performs record keeping and data file maintenance tasks such asgathering, sorting, and filing materials.Enters charges into billing system, which includes processing directbilling forms, petty cash, travel and business, and license renewalreimbursement requests.Monitors assigned expense accounts including tracking,investigating, reporting and resolving variances.Prepares forms, form letters, correspondence, memos, presentationsand other reports, which Includes composing correspondence, creatingspreadsheet, tables, and databases.Monitors supplies, equipment, and forms, determining appropriatelevels of inventory, researching vendors, and tracking anddeliveries.Schedules meetings, appointments, conferences, and travelarrangements, by preparing and distributing materials andcoordinating meeting logistics such as needed. Attends meetings andcomposes minutes.Performs all other duties that may be assigned in the best interestof the Shirley Ryan AbilityLab.Reporting Relationships

　　Reporting relationships will vary according to departmentaladministrative structure.Knowledge, Skills & Abilities Required

　　Minimum 1 year of college or other equivalent post high schoolexperience.

　　Minimum 3 years of experience in a general office environment withgradually increasing responsibility.

　　Proficiency in Microsoft applications: intermediate level skills in theuse of Outlook, Word, and Excel; basic level skills in the use ofPowerPoint.

　　Proficiency in keyboarding skills. Application of a variety of a varietyof moderately complex computer PC software and office equipment(photocopying, fax machine, Dictaphone, calculator, multi-line phone,etc.).

　　Communication and interpersonal skills necessary to interact on a dailybasis with internal/external customers in various circumstances.

　　Advanced organizational skills necessary to efficiently prioritize andcomplete a variety of tasks.

　　Ability to collaborate effectively in a team setting in order tomaximize quality nd efficiently of operations.

　　Working Conditions

　　Normal office environment with little or no exposure to dust orextreme temperature.The above statements are intended to describe the general nature andlevel of work being performed by people assigned to this classification.They are not intended to be construed as an exhaustive list of allresponsibilities, duties and skills required of personnel so classified.

　　Equal Employment Opportunity

　　ShirleyRyan AbilityLab is an equal opportunity/affirmative actionemployer. All qualified applicants will receive consideration foremployment without regard to sex, gender identity, sexual orientation,race, color, religion, national origin, disability, protected Veteranstatus, age, or any other characteristic protected by law.