Primary Work Address: 4000 Jones Bridge Road, Chevy Chase, MD, 20815

　　Current HHMI Employees, click here to apply via your Workday account.

　　HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists - even stretching into film and media production. Our Headquarters is in the greater Washington, DC metro area and is home to over 300 employees with expertise in investments, communications, digital production, biomedical sciences, and everything in between. The work housed here supports and augments the groundbreaking research conducted in HHMI labs across the nation. As HHMI scientists continue to push boundaries in laboratories and classrooms, you can be sure that your contributions while working here are making a difference.

　　We have an exciting opportunity for an Administrative Coordinator at HHMI working in the Science Operations Office located at our Headquarters location in Chevy Chase, Maryland. The role involves assisting the Science Operations Office (SOO) in the delivery of financial, procurement and lab management services to assigned HHMI research laboratories, which includes labs located at Carnegie Institute of Washington, Duke University, Johns Hopkins University, University of Maryland- Baltimore County, University of North Carolina at Chapel Hill, University of Maryland- College Park, University of Virginia.

　　This is an opportunity to work at a world class research organization, supporting science that is fundamentally changing how we look at and interact with the world around us. We are ideally targeting a self-motivated, curious, and responsible candidate. This role serves as an integral part of the operational support that is provided to our scientific labs, and as such we are targeting someone with a strong understanding of customer service, relationship building, time management, and prioritizing competing tasks.

　　This role will be part of a hybrid work environment, with the weekly expectation of 2 days on-site in the Chevy Chase office and the remaining 3 days remote.

　　What we provide:

　　A team that values and champions a culture of continuous learning, creativity, collaboration, and interdisciplinary thinking!A role that is well positioned to support an organization that is fundamentally changing the scientific landscape by implementing initiatives with emphasis on core values, development, diversity, equity, and inclusion.A mission driven team that is passionate about the work they do and an environment where colleagues help each other.A comprehensive total rewards package that includes competitive pay with a 10% employer contribution to your retirement, a hybrid work schedule, broad benefits options and much more!

　　What you'll do:

　　Coordinate with appropriate individuals on personnel transactions related to new hires and systems access, visa processing and renewals.Reconcile travel and expense reimbursements, as well as invoices and other financial records for both the SOO and supported labs.Provide training and support for HHMI systems such as Concur and Abacus as necessary.Perform office administration tasks, scheduling meetings, prepare meeting PowerPoint presentations, managing event coordination and logistics, and handling other relevant administrative duties as assigned.Assist with laboratory assets inventory and tagging.Serve as a liaison with lab staff, coordinating with host institute support services when necessary and directing questions from the labs to the appropriate personnel.Assist remote I-9 coordinators.Provide training to lab members to ensure consistent application of HHMI policies, procedures, and processes.Collaborate with cross-functional teams on process improvement efforts as necessary.Serve as back-up for other Science Operations Associates and support ad-hoc projects when needed.

　　What you bring:

　　Bachelor's degree or equivalent combination of education and experience.Three years of increasingly responsible administrative experience.

　　Experience in a higher education or research environment would be a plus.Excellent computer skills across a variety of mediums are required, with proficiency in Microsoft Office Suite.

　　Prior experience with Workday, Concur and/or Ariba would be a plus.Good communication skills and interpersonal skills, including the ability to remain calm when under pressure, and the ability to work inclusively and collaboratively with a diverse population.Strong analytical skills, good judgment, high attention to detail, and sound critical thinking skills.Strong work ethic with a positive attitude.Ability to operate with discretion and maintain confidentiality of records.

　　Physical Requirements

　　Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).

　　Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.

　　Please Note:

　　This job description sets forth the job's principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word "may," the Essential Duties and Responsibilities described above are "essential functions" of the job, as defined by the Americans with Disabilities Act.

　　Compensation and Benefits

　　Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more.

　　Compensation Range

　　$26.52 (minimum) - $33.14 (midpoint) - $43.09 (maximum)

　　Pay Type:

　　Hourly

　　HHMI's salary structure is developed based on relevant job market data. HHMI considers a candidate's education, previous experiences, knowledge, skills and abilities, as well as internal equity when making job offers. Typically, a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.

　　HHMI is an Equal Opportunity Employer