Job Title

　　Administrative Coordinator I

　　Agency

　　Texas A&M University

　　Department

　　Student Activities

　　Proposed Minimum Salary

　　$3,000.00 monthly

　　Job Location

　　College Station, Texas

　　Job Type

　　Staff

　　Job Description

　　Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who we are The Department of Student Activities fosters and supports leadership, learning, and involvement opportunities that enhance the growth and development of students and recognized student organizations. As members of the university community, we are committed to a philosophy of shared responsibility that develops leaders of character dedicated to serving the greater good, and we subscribe to the Texas A&M core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. To learn more, please visit https://studentactivities.tamu.edu/ . Clarification about our position titles can be found at http://tx.ag/Positions .

　　What we want The Administrative Coordinator I is responsible for coordinating functional support for all professional staff within the Student Organization Leadership & Development (SOLAD) area, as well as coordinating key processes and services within the office. This role will manage student organization insurance procurement, constitution review, and concessions processing, while also supporting procurement, scheduling, reservations, and communication functions for the Assistant Director and area staff. The position will supervise all area student assistants, including hiring, training, and evaluation, and provides coordination for student organization special funding. The selected candidate will subscribe to and support our commitment to all perspectives, talents, and identities as stated above. If this description appeals to you, then apply for this great opportunity!

　　What you need to know Starting Salary: $36,000/year

　　Professional Development: $800 /year for professional development opportunities and conference attendance

　　Cover Letter/Resumé: A cover letter and resumé are strongly recommended. You may upload these documents on the application under CV/Resume.

　　Position Details: Employee will supervise 3 Student Assistants

　　Required Education and Experience:

　　Bachelor's degree or equivalent combination of education and experience

　　Two years of related experience in office administration

　　Required Knowledge, Skills, and Abilities:

　　Ability to multi-task and work cooperatively with others

　　Knowledge of word processing, spreadsheet, database, and presentation applications

　　Interpersonal and communication skills

　　Planning and organization skills

　　Preferred Qualifications:

　　Experience with student organizations, activities, programming and administration in a university setting

　　Excellent Microsoft Excel and word processing skills

　　Essential Duties/Tasks

　　Process Management & Customer Service - Manages key processes, including administration of the Special Event Insurance process and the Sponsored Events Calendar, as well as oversight for student organization constitution review processes. Assists students, faculty, and staff with risk management and recognition related inquiries and documents, and handles complex communications – in person, over the phone, through email, and in writing – with a variety of university and community constituents and partners.

　　Administrative Support – SOLAD Area - Serves as the office manager for the area, managing meeting rooms/spaces and equipment reservations, coordinating office purchasing and procurement, overseeing concessions permit intake and routing, reviewing organization Event Forms, and conducting student organization meetings and consultations. Oversees the maintenance of office records, resource materials, equipment, and supplies, manages technical and confidential information and correspondence, and compiles information and creates reports as needed. Provides administrative coordination for the Assistant Director through calendar management and phone/office screening, and for all professional staff through meeting scheduling, room reservations, travel arrangements, and administrative projects.

　　Program Support – Organization Management Initiatives - Coordinates Student Organization Funding Assistance Board processes related to the management of applications, committee scheduling and attendance, documentation and tracking of allocation decisions, and communication with applicants regarding timelines, outcomes, and requirements. Coordinates and/or supports other designated organization management programs, leadership and community engagement programs, and other area special projects.

　　Supervision - Hires, trains, and directly supervises area student assistants, with responsibility for evaluation of these individuals in the performance of their duties.

　　Other Duties - Represent the SOLAD team and the Department of Student Activities on departmental, divisional, and/or university committees. Performs other duties as assigned.

　　Why Texas A&M University?

　　Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

　　We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

　　Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums

　　12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

　　Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month

　　Automatically enrollment in the Teacher Retirement System of Texas

　　Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

　　Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

　　Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee

　　For additional Information on benefits Click here (http://employees.tamu.edu/benefits/_media/documents/200benefitsWellness101.pdf)

　　Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

　　All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

　　Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

　　Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

　　If you need assistance in applying for this job, please contact (979) 845-5154.

　　Useful Links:

　　Benefit Programs (https://www.tamus.edu/business/benefits-administration)

　　Retirement

　　Employee Discount Program (https://employees.tamu.edu/benefits/healthy-behaviors/perks.html)

　　Flexible Spending Accounts

　　University Holidays (http://www.tamus.edu/business/human-resources/am-system-holidays/)

　　Legal Statements

　　New Employee Orientation (https://employees.tamu.edu/orgdev/courses.html#EmployeeOrientations)

　　Prospective Employees

　　Safety and Security Notices (https://orec.tamu.edu/clery/annual-security-report/)

　　Training and Development

　　USERRA (https://www.dol.gov/agencies/vets/programs/userra)

　　Nondiscrimination Notice