Administrative Coordinator

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　　Date:Jan 22, 2024

　　Location: Guaynabo, PR

　　Company: Popular

　　AtPopular,we offer a wide variety of services and financial solutions to serve our communities in Puerto Rico, United States & Virgin Islands. As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds.

　　Are you ready for a rewarding career?

　　Over 8,000 people in Puerto Rico, United States and Virgin Islands work at Popular.

　　Come and join our community!

　　Full Time Job Opportunity

　　Location

　　Corporate Office Park/Guaynabo, P.R.

　　General Description

　　Performs functions of coordination and execution of administrative processes that support Popular Insurance Operations unit. Support units with facilities, office supplies, corporate activities among other tasks.

　　Essential Duties and Responsibilities

　　Continuously manage all aspects of physical inventory, follow up with new, transferred, and discarded items and ensure annual inventory certification is performed on required dates.

　　Ensure that inventory is regularly updated, obsolete equipment is replaced, and dispositions are executed according to corporate procedures.

　　Coordinates and arranges meetings, prepares agendas, reserves, and prepares facilities.

　　Supports administrative tasks such as office equipment and supply requisitions, equipment repairs, vendor services, mail distribution, real estate projects and repairs, building/floor access, and conference room preparation.

　　Negotiate with suppliers and maintain accurate and up-to-date records of vendor contracts, certifications, and other relevant documents.

　　Ensure vendors adhere to contractual obligations, compliance standards and regulatory requirements.

　　Assists in accounting processes including the preparation of budget, monitoring, and financial reporting.

　　Manages and updates the Disaster Recovery Plan. Participate and execute task assigned.

　　Compiles data, prepare presentations, and proposals.

　　Make and follow up service desk requests.

　　Maintain effective communication with peers and management.

　　Provides general support to members of the unit.

　　Supervisory Responsibilities:

　　This job has no supervisory responsibilities.

　　Education

　　Bachelor's Degree in Business Administration, preferrable.

　　Experience

　　Minimum two (2) years in administrative and coordination functions or task.

　　Other Qualifications

　　Interpersonal and teamwork skills.

　　Ability to work under pressure and meet deadlines.

　　Ability to establish priorities and work with multiple tasks at the same time.

　　Ability to analyze and verify the integrity of data.

　　Ability to work with a high degree of accuracy and attention to detail.

　　Ability to work both independently and in a team setting.

　　Knowledge of MS Office 365 applications: Outlook, Excel, Word, PowerPoint, Teams, SharePoint.

　　Knowledge of Arriba program (internal system), preferrable.

　　Excellent verbal and written communication skills, both in English and Spanish.

　　Availability to work Saturdays, if necessary.

　　Competencies

　　Accountability

　　Analytical Discipline

　　Collaboration & Teamwork

　　Change Agent

　　Customer Centric

　　Self Development

　　Business Excellence

　　Character

　　Additional Requirements

　　The information provided here is only a general guide as to the nature of the position and does not constitute an exact description of the goals, tasks, duties and responsibilities of the position. The specific details of each position are described in the employee’s performance evaluation.

　　Important:The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary.

　　If you have a disability and need assistance with the application process, please contact us [email protected]. This email inbox is monitored for such types of requests only. All information you provide will be kept confidential and will be used only to the extent required to provide needed exemptions or reasonable accommodations. Any other correspondence will not receive a response.

　　As Puerto Rico’s leading financial institution, we reaffirm our commitment to always offer essential financial services and solutions for our customers, including during emergency situations and/or natural disasters. Popular’s employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events.

　　If you are a California resident, please click here to learn more about your privacy rights.

　　.Popular is an Equal Opportunity Employer

　　Learn more about us at www.popular.com and keep updated with our latest job postings at www.jobs.popular.com .

　　Connect with us!

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