For Current Gilead Employees and Contractors:

　　Please log onto your Internal Career Site (https://www.myworkday.com/gilead/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0QtgI/cacheable-task/2997$2151.htmld#backheader=true) to apply for this job.

　　At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

　　Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. Join Gilead and help create possible, together.

　　Job Description

　　We are seeking an experienced, highly organized, and proactive senior administrative professional to provide administrative support to the Vice President, Global Head of Patient Safety, and leadership team. The position will be based in Foster City, CA and will have a high level of visibility in the organization.

　　Key Responsibilities:

　　Perform a wide variety of activities including handling complex projects/events requiring the gathering, reviewing, and analysis of data impacting a major portion of the organization

　　Serve as a primary resource for data and information to the department

　　Recommend, interpret, and/or implement company and internal administrative policies and procedures

　　Serve as a Lead Administrative Coordinator in the department and coaches/guides/advises other administrative professionals

　　Interfaces with senior level external parties to provide information and answer queries

　　Interfaces with a very broad range of internal management and staff in the course of meeting a wide range of administrative needs

　　Attend meetings and accurately takes minutes, capturing the essence of the discussion and notes actions items for follow-up

　　Perform routine activities such as word processing, answering calls, creating PowerPoint presentations, and assembling reports

　　May design/revise processes to enhance workflow, which includes the use of software to generate reports, statistics, timelines, correspondence and presentations

　　Prioritize workload involving multiple large projects/timelines. Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases including interfacing with vendors, ensuring user training, etc. with minimal guidance.

　　Schedule candidate interviews and arrange hotel and travel accommodations ensuring a positive candidate experience in partnership with Talent Acquisition

　　Anticipate and successfully arranges for needed resources in order to meet timelines

　　Use advanced level software programs/platforms such as MS Outlook, Excel, TEAMS and PowerPoint to coordinate department activities, centralize document repositories, as well as create graphs, charts, spreadsheets, and presentations

　　Under manager’s direction, creates draft reports, documents, presentations and templates using raw data

　　Understand the goals and objectives of the entire department and contributes to the attainment of those G&O's. Keeps the bigger picture in mind and influences workflows accordingly

　　Coordinate large events which includes the planning, organizing and implementation of a number of event activities

　　Liaise with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations

　　May coordinate the preparation of annual budget, reviews monthly budget, reviews and researches variances

　　May coordinate group lease cars requirements and activities (at International Locations)

　　Assist with facilities space planning or office set-up.

　　May screen and prioritize manager’s mail and email

　　Assist in the orientation and onboarding of new administrative assistants and other staff

　　Ongoing, acts as a resource to other administrative assistants and is cross-trained to cover for another administrative assistant if he/she is out of the office for an extended period of time

　　Minimum Qualifications:

　　Knowledge, Skills and Abilities:

　　Demonstrated effective verbal, written, and interpersonal skills

　　Strong attention to detail and highly organized

　　High level of integrity and confidentiality with sensitive information

　　Proven knowledge and understanding of administrative and office policies and procedures

　　Must possess good proofreading and editing skills of technical documents

　　Ability to review the work of lower level administrative assistants

　　Demonstrated high level of proficiency with MS Office Suite, TEAMS, Outlook, Word, PowerPoint and Excel

　　Works under minimal supervision; proactive and anticipates future department needs and prepares accordingly

　　Specific Education and Experience Requirements

　　Requires a minimum of a high school diploma plus 3+ years senior administrative experience supporting executive(s)

　　Associates Degree or higher preferred

　　The salary range for this position is: $107,270.00 - $138,820.00. Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

　　For additional benefits information, visit:

　　https://www.gilead.com/careers/compensation-benefits-and-wellbeing

　　Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.For jobs in the United States:

　　As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact [email protected] for assistance.

　　For more information about equal employment opportunity protections, please view the 'Know Your Rights' (https://www.eeoc.gov/employers/eeo-law-poster) poster.

　　NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT (http://www.dol.gov/whd/regs/compliance/posters/eppac.pdf)

　　YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

　　PAY TRANSPARENCY NONDISCRIMINATION PROVISION (https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf)

　　Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

　　Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

　　For Current Gilead Employees and Contractors:

　　Please log onto your Internal Career Site (https://www.myworkday.com/gilead/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0QtgI/cacheable-task/2997$2151.htmld#backheader=true) to apply for this job.

　　Gilead Sciences, Inc. is a biopharmaceutical company that has pursued and achieved breakthroughs in medicine for more than three decades, with the goal of creating a healthier world for all people. The company is committed to advancing innovative medicines to prevent and treat life-threatening diseases, including HIV, viral hepatitis and cancer. Gilead operates in more than 35 countries worldwide, with headquarters in Foster City, California.

　　Following extensive monitoring, research, consideration of business implications and advice from internal and external experts, Gilead has made the decision to require all Canada, Australia, Singapore, and Hong Kong employees and contractors to be fully vaccinated against COVID-19 as a condition of employment. T he health of our employees, contractors, their loved ones, our partners and the communities and people we serve is a top priority. Vaccination is the most effective way currently available to deliver on that priority.

　　The purpose of the vaccination requirement is to minimize the spread of COVID-19 in the workplace and support the health and safety of our communities. A person is considered fully vaccinated two weeks after the second dose of a two-dose vaccine or two weeks after a single-dose vaccine has been administered. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request an accommodation.