Job ID359222 LocationTwin Cities Job FamilyAdministration-General Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8208A1 Employee ClassCivil Service About the Job About the Job The Division of Hematology, Oncology and Transplantation is one of eleven divisions within the Department of Medicine, the largest department within the Medical School and University of Minnesota. This growing Division currently has 53 faculty, 36 administrative and research staff, and more than 20 fellows. The Division generates $17 million in patient care revenue and has a strong history of research, in partnership with the Masonic Cancer Center. The Division's faculty members serve in leadership roles throughout the Medical School, Academic Health Sciences, Masonic Cancer Center, and affiliated health systems. This position provides executive-level administrative support to 10+ faculty physicians and the Section Head within our Oncology and Solid Tumor section within the Division of Hematology, Oncology, and Transplantation (HOT). The successful candidate will be reliable and able to work both autonomously and collaboratively with partners across the tripartite mission. The position requires a strong ability to prioritize work, outstanding communication skills, superior attention to deal and follow-through, and the ability to multi-task. Operational and Administrative Support (70%) Effectively manages the time and schedules of multiple Oncology faculty and its Section Head by leveraging technology and working with a high volume of complex calendaring requirements and ensuring accurate and efficient time management in a dynamic environment Manages communication and access to assigned leaders. Triages emergent and significant issues by analyzing, prioritizing, escalating and resolving appropriately Handles signature and routing of confidential, financial, and research-related documentation Plans and coordinates Oncology Section meetings and committee meetings, disseminating and storing confidential materials. Creates, generates, and distributes meeting minutes Updates and edits faculty CVs and WORKS data and supports the Oncology Section Head during the faculty annual review process Act as liaison for faculty with other departments and collaborators including partners from outside the University and external stakeholders Compose/draft and/or prepare business correspondence, memoranda, forms, surveys Initiate and coordinate meeting/conference registration, travel arrangements and forms, and process reimbursements Edit/proofread, design, and format program materials and presentations as needed Provide assistance with licensing, training, and other compliance-related requirements Serve as the Section's purchasing, reimbursements, and financial transactions subject matter expert, ensuring compliance with department and University policies within established deadlines. Manage and archive financial transactions including purchasing office supplies, processing purchasing card expenses, and creating requisitions Provides cross-coverage with the HOT Division Administrative support staff for other HOT faculty as needed during vacations, medical leaves, and employee transitions Project Management and Coordination (30%) Plans, manages, communicates, implements and executes strategic event planning from inception to end including Oncology Section retreats, faculty recruitment presentations, special conferences, seminars and forums as requested, including hosting international visitors, and organizing travel and meeting itineraries Manage and distribute agendas and take meeting minutes of monthly and ad hoc Oncology Section meetings Coordinate communication, planning efforts, requests for sponsorship, social media marketing, maintain finance reports, for program events as assigned Other duties as assigned Qualifications Required Qualifications: -BA/BS or a combination of related education and work experience to equal four years -Administrative experience m naging the calendars of multiple divisional leaders, physicians, and faculty members -Ability to manage multiple deadlines and requests in a fast-paced environment -Demonstrated ability to work independently and as part of a team -Demonstrated experience communicating with and providing service to all employee groups from executive to staff level -Strong attention to detail, deadlines, and deliverables -Demonstrated ability to maintain discretion and confidentiality Preferred Qualifications: -Administrative experience in higher education or an academic medical center -Excellent written communication skills, including experience in drafting executive-level correspondence -Minimum four years of office experience in a medical setting environment -Previous experience supporting executive-level leaders Benefits Working at the University At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work. The University also offers a comprehensive benefits package that includes: Competitive wages, paid holidays, and generous time off Continuous learning opportunities through professional training and degree-seeking programs supported by the Low-cost medical, dental, and pharmacy plans Healthcare and dependent care flexible spending accounts University HSA contributions Disability and employer-paid life insurance Employee wellbeing program Excellent retirement plans with employer contribution Public Service Loan Forgiveness (PSLF) Financial counseling services Employee Assistance Program with eight sessions of counseling at no cost Please visit the for more information regarding benefits. How To Apply Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail [email protected] or call (612) 624-UOHR (8647). Diversity The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: Employment Requirements Any offer of employment is contingent upon the successful completion of a... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.