Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

　　Job Title:

　　Administrative Assistant/Scheduler

　　Cost Center:

　　351011200 BDHos-Nursing Administration

　　Scheduled Weekly Hours:

　　36

　　Employee Type:

　　Regular

　　Work Shift:

　　Mon-Fri; day shifts (United States of America)

　　Job Description:

　　JOB SUMMARY

　　The Administrative Assistant/Scheduler assists Acute Care Nursing with daily administrative, project management, and supports the needs of the department Director. This individual is accountable for participating in quality improvement, problem solving, productivity enhancement, department meetings, and works cooperatively with MMC-BD team members to strive for process improvements and increased patient satisfaction throughout the entire organization.

　　ESSENTIAL JOB FUNCTIONS

　　Supports leadership in implementation of change to provide high quality cost effective care.

　　Coordinates Interdepartmental office paperwork for departments including, but not limited to, Inpatient Nursing, Quality, Surgical Services and Case Management.

　　Participates in quality improvement initiatives and responsible for coordinating logistics, attendance, and meeting agendas / minutes.

　　Provides full administrative and project support for the nursing departments and other departments as requested.

　　Maintains policies and procedures for the organizations to include maintaining the master electronic database, processing quarterly policy reviews and distributing to leaders, maintaining the electronic policy listing on the intranet, updating policies, and tracking and keeping master policy manuals current to ensure accuracy.

　　Maintains orders and forms for the organization including updating, assigning form numbers and ensuring bar coding are all on forms for Health Information Management.

　　Provides support for Process Improvement activities including data entry and support for the Improvement Events as requested.

　　Coordinates all supply ordering (general storeroom and special orders) ensuring the department maintains adequate supplies for work flow in nursing units and hospitalist work environments and notifies appropriate Director when equipment is in need of repair or replacement for each area.

　　Communicates regularly with clinical staff with any concerns, issues, needs and requirements happening in the department and the organization.

　　Coordinates staffing appropriately and fills opportunity shifts and works with Charge RN and Shift Administrators using acuity system to staff inpatient floor accordingly, issue stand-by call and fill opportunity shifts as necessary.

　　Creates and maintains schedules for reporting staff in various roles (RN, LPN, CNA, Unit Clerks).

　　Assist the department Director in analyzing Full Time Equivalency’s (FTE’s), open positions, recruitment, etc.

　　Coordinates distribution of multidisciplinary reports to designated areas.

　　Distributes mail to all departments maintaining mailboxes in the Nursing Administrative office area.

　　Serves as point person for policy retrieval through survey’s from CMS and/or Joint Commission.

　　Processes biweekly payrolls for multiple departments including Nursing Administration, Inpatient, Women’s Health, and back-up for other disciplines.

　　Perform orientation process for new employees within the department discussing payroll, scheduling, policies, vacation, etc.

　　Coordinates, schedules and tracks evaluations for the department. Schedule reconciliation

　　Maintains telephone procedures and evaluates needs of the department for devices and placement.

　　Maintains nursing master schedule book including types of department schedules for Inpatient areas.

　　Regular attendance is required in order to carry out the essential functions of the position.

　　Reviews and meets ongoing competency requirements of the role to maintain the skills, knowledge and abilities to perform, within scope, role specific functions.

　　ADDITIONAL DUTIES

　　Other duties as assigned.JOB QUALIFICATIONS

　　EDUCATION

　　For positions requiring education beyond a high school diploma or equivalent, educational qualifications must be from an institution whose accreditation is recognized by the Council for Higher Education and Accreditation.

　　Minimum Required:

　　• High school diploma or equivalent and five years of secretarial experience.

　　Or

　　• Associates degree in secretarial science or related field and two years of secretarial experience.

　　Preferred/Optional: Associate degree.

　　EXPERIENCE

　　Minimum Required: None

　　Preferred/Optional: Medical office experience and/or medical focused advanced education.

　　CERTIFICATIONS/LICENSES

　　The following licensure(s), certification(s), registration(s), etc., are required for this position. Licenses with restrictions are subject to review to determine if restrictions are substantially related to the position.

　　Minimum Required: None

　　Preferred/Optional: None

　　Marshfield Clinic Health System is committed to enriching the lives of others through accessible, affordable and compassionate healthcare. Successful applicants will listen, serve and put the needs of patients and customers first.

　　At Marshfield Clinic Health System, we are fully committed to addressing health equity, diversity and inclusion for our employees and providers, our patients, and the communities we serve. We believe that every individual should have the opportunity to attain their highest level of health. We embrace diversity and welcome differences in who we are and how we think. We believe that any individual or group should feel welcomed, respected and valued. View our Equity and Inclusion Statement here (https://www.marshfieldclinic.org/mAboutUs/Documents/30922-000_Equity-and-Inclusion-Statement%20%282%29.pdf) .

　　Exclusion From Federal Programs: Employee may not at any time have been or be excluded from participation in any federally funded program, including Medicare and Medicaid. This is a condition of employment. Employee must immediately notify his/her manager or the Health System’s Compliance Officer if he/she is threatened with exclusion or becomes excluded from any federally funded program .

　　Marshfield Clinic Health System is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

　　We’re hiring! Use “remote” or “hybrid” as a keyword in the search to see our remote-eligible openings!

　　When given the tools needed to excel, great things happen: connection with colleagues, recognition in the community, better care for our patients. All this is available with affordable living rich in leisure. Welcome to Marshfield Clinic Health System . Where career meets community.

　　Positions listed as 30 hours per week or greater are offered the level 1 benefit package.

　　Positions listed as 20 – 29 hours per week are offered the level 2 benefit package.

　　Positions listed as less than 19 hours per week are non-benefited.

　　Benefits for temporary positions vary. Details will be discussed in the interview process.

　　At Marshfield Clinic Health System, we are fully committed to addressing health equity, diversity and inclusion for our employees and providers, our patients, and the communities we serve.

　　We believe that every individual should have the opportunity to attain their highest level of health. We embrace diversity and welcome differences in who we are and how we think. We believe that any individual or group should feel welcomed, respected and valued. View our Equity and Inclusion Statement here (https://www.marshfieldclinic.org/mAboutUs/Documents/30922-000_Equity-and-Inclusion-Statement%20%282%29.pdf)