CLASSIFICATION TITLE:

　　Administrative Assistant - Board of Commissioners

　　SALARY:

　　$51,351.57 - $66,418.96

　　DEPARTMENT:

　　Board of Commissioners

　　Closing Date:

　　01/29/2024 12:00 a.m.

　　FLSA STATUS: Non-exempt - overtime pursuant to Collective Bargaining Agreement

　　EMPLOYMENT RELATIONSHIP: Just cause subject to probationary period

　　GENERAL SUMMARY:

　　Provides secretarial and administrative support of a highly independent and confidential nature to an Elected Official/Department Head or high level administrator.

　　ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

　　Provides administrative support to ensure departmental compliance with departmental processes and standards.

　　Responds to requests for information regarding departmental operations, as directed.

　　Coordinates the appointment calendar and/or schedule for an assigned individual or individuals, which includes initiating, tracking, and hosting meetings and activities, event planning, making travel arrangements, and other related duties.

　　Coordinates daily office operations and functions of the office and the office clerical support team.

　　Compiles and prepares confidential reports, correspondence, and other documents.

　　Attends and represents the department in a variety of meetings and public events.

　　Answers calls and walk-ins and provides information or directs to appropriate party.

　　Sorts, processes, and delivers incoming and outgoing mail and e-mail.

　　Prepares agendas, minutes, and board packets.

　　Operates an automobile to perform assigned job functions. * *

　　Performs related duties as assigned.

　　QUALIFICATIONS:

　　Required Education and Experience:

　　High school diploma (or GED equivalent)

　　Five (5) years of office clerical work experience

　　Administrative support experience

　　Preferred Education and Experience:

　　Associates degree or higher

　　Administrative support experience with a high level administrator

　　COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES:

　　Knowledge of:

　　Procedures, regulations, and processes specific and exclusive to the proper functioning of government agencies

　　Departmental policies, procedures, and practices

　　Modern office procedures and methods

　　Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County

　　Principles and practices of basic bookkeeping and invoice processing

　　General clerical/administrative support and secretarial processes common to office administration

　　Accounts receivable and payable procedures

　　Payroll processing and timekeeping

　　Manual and electronic filing and record keeping procedures and retention schedules

　　HIPAA and other laws or County policies for maintaining record confidentiality

　　County, State of Michigan and department policies and practices for ordering and maintaining inventory of necessary supplies for daily office/clinic or department operation

　　A variety of programs eligibility, enrollment and verification policies and practices

　　Database applications and report writing, data mining and collection for operational review

　　Skill in:

　　Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public