36330BR

　　Extended Job Title:

　　Administrative Assistant - TTU at DFW in Irving

　　Position Description:

　　Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

　　Requisition ID:

　　36330BR

　　Travel Required:

　　None

　　Major/Essential Functions:

　　Answer phone calls, direct callers to appropriate personnel, greet and escorts visitors, and provide information about the site and programs.

　　Act as the building management and other building services primary point of contact for the TTU DFW team and tenants.

　　Schedule appointments and maintain team and staff calendars.

　　As needed, schedule site visits and room availability for meetings, classes, and other events.

　　Arrange travel for faculty and staff. Maintain receipts and invoices for travel.

　　Maintain supplies and inventory for office items and marketing materials (i.e., swag, brochures, banners, etc.).

　　Maintain receipts and invoices for general purchases.

　　Processes vendor approvals and maintain vendor and business partner contact lists.

　　Support site Director and assist with any other relevant site activities as assigned by supervisor.

　　Grant Funded?:

　　No

　　Minimum Hire Rate:

　　16.43

　　Pay Basis:

　　Hourly

　　Schedule Details:

　　8am-5pm

　　Work Location:

　　Irving

　　Preferred Qualifications:

　　Bachelor’s degree.

　　Previous experience in higher education.

　　Previous supervisory experience and excellent problem-solving skills.

　　Displays strong initiative in carrying out assignments.

　　Department:

　　TTU at DFW

　　Required Attachments:

　　Professional/Personal References, Resume / CV

　　Job Type:

　　Full Time

　　Job Group:

　　Executive and Admin Assistants

　　Occasional Duties:

　　Provide guidance to student assistants.

　　Help proofread general correspondence.

　　Provide support for local virtual faculty and staff.

　　Help maintain shared data folders.

　　Ability to periodically work nights or weekends to support students, instructors, and events.

　　Shift:

　　Day

　　Required Qualifications:

　　Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis.

　　Does this position work in a research laboratory?:

　　No

　　About the Department and/or College:

　　From here and now DFW, it’s possible. Texas Tech University is seeking an Administrative Assistant responsible for administrative and reception duties at Texas Tech DFW, a new multi-purpose site located in Irving, Texas. The Administrative Assistant will play a pivotal role in ensuring efficient operations and will serve as the first face of TTU DFW. The ideal candidate is a seasoned assistant who is organized, shows initiative to efficiently complete work tasks, and is able to work with various stakeholders upholding the highest level of customer service. If you are an enthusiastic, creative thinker who works well in an entrepreneurial environment, this Administrative Assistant opportunity may be for you.

　　Safety Information:

　　Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

　　Pay Statement:

　　Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

　　EEO Statement:

　　All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

　　About the University:

　　Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.

　　About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.