Administrative Assistant Sr

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　　How to Apply

　　A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

　　Summary

　　The University of Michigan department of Environment, Health & Safety is seeking an Administrative Assistant Senior. This position serves as a critical member of the EHS Administrative Team, who share responsibility for the day-to-day clerical and administrative support of the EHS department. The ability to work as part of a team is essential to the success of the person in this position.

　　Why Work at Michigan?

　　Being part of something greater, of serving a larger mission of discovery and care - that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this world-class institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good.

　　In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include:

　　Generous time off

　　A retirement plan that provides immediate vesting and two-for-one matching contributions after 12 months

　　Many choices for comprehensive health insurance

　　Life insurance

　　Long-term disability coverage

　　Paid maternity and parental leave

　　Flexible spending accounts for healthcare and dependent care expenses

　　Responsibilities*

　　Key responsibilities include, but are not limited to the following:

　　Prepare purchase orders, process invoices, and set up new vendors.

　　Coordinate and track department wide plan review requests.

　　Prepare monthly service unit billing spreadsheet using established department procedures.

　　Assist with Concur expense reports, including travel arrangements, coordination, and reimbursement.

　　Create and track department work orders.

　　Review payroll information for accuracy.

　　Order supplies using various purchasing methods.

　　Collaborate with and support other administrative staff in the department. Provide office coverage as needed.

　　Act in accordance with the Facilities and Operations guiding principles: respect, collaboration, proactive, solutions based and responsibility to the environment.

　　Support Diversity, Equity and Inclusion initiatives across Facilities and Operations.

　　Other duties as assigned.

　　Desired Skills:

　　Ability and desire to work as part of a team in alignment with the core values of Facilities and Operations.

　　Demonstrated ability to work independently, prioritizing work and balancing multiple projects concurrently.

　　Demonstrated ability to initiate activities and carry them through to completion as well as the flexibility to change focus and priorities quickly.

　　Experience handling highly confidential and sensitive information with a demonstrated ability to use sound judgment and diplomacy.

　　Strong verbal and written communication skills including active listening.

　　Ability to exercise tact and discretion in relationships with co-workers, staff, and members of management.

　　Ability to build positive and productive relationships with individuals at various professional levels.

　　Prior customer service experience.

　　Required Qualifications*

　　A high school diploma plus 5 or more years of progressive administrative experience in a customer focused environment.

　　Demonstrated excellent attendance record.

　　Ability to effectively manage multiple projects and the ability to plan out required work to meet deadlines.

　　Accuracy and attention to detail while working in a fast-paced environment with frequent interruptions and changing priorities.

　　Strong verbal and written communication skills.

　　Ability to communicate effectively with a broad range of people across all levels of the organization.

　　Demonstrated ability to exercise discretion and confidentiality.

　　Ability to effectively prioritize a wide range of responsibilities in a dynamic environment and proactively anticipate needs and address concerns.

　　Highly proficient in the following software platforms:

　　Google Suite (Mail, Calendar, Drive, etc.)

　　MS Office (Word, Excel, PowerPoint)

　　Desired Qualifications*

　　Working knowledge of U-M policies and procedures.

　　Highly proficient in the following software platforms:

　　MPathways

　　Concur

　　Zoom or other teleconferencing platforms

　　Adobe

　　Experience scheduling complex meetings.

　　Experience taking detailed meeting minutes.

　　Work Schedule

　　Monday-Friday, 40 hours per week, 7:00 am to 4:00 pm

　　Underfill Statement

　　This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

　　Additional Information

　　Facilities and Operations seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to sustain the excellence of the university, and to offer our students richly varied disciplines, perspectives and ways of knowing and learning.

　　Background Screening

　　The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

　　Application Deadline

　　Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

　　U-M EEO/AA Statement

　　The University of Michigan is an equal opportunity/affirmative action employer.

　　Job Detail

　　Job Opening ID

　　244090

　　Working Title

　　Administrative Assistant Sr

　　Job Title

　　Administrative Assistant Sr

　　Work Location

　　Ann Arbor Campus

　　Ann Arbor, MI

　　Full/Part Time

　　Full-Time

　　Regular/Temporary

　　Regular

　　FLSA Status

　　Nonexempt

　　Organizational Group

　　Occup Safety Environ

　　Department

　　EH&S

　　Posting Begin/End Date

　　1/18/2024 - 1/28/2024

　　Salary

　　$40,000.00 - $60,000.00

　　Career Interest

　　Administration

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