Administrative Assistant - Receptionist

　　Supervisor: Director of Communications/Director of Buildings and GroundsContract Length: 260 daysJob Classification: SecretaryFLSA Status: Non-ExemptCompensation: $15.48/h

　　In the Fort Dodge Community School District, we are professional, high-performing team players focused on delivering the best possible learning experience for each one of our 3700 students. We respect diversity, value integrity, reward competitively, celebrate success and support employee growth and development. We aim to attract, develop and retain the best people as part of our Dodger family.

　　Job Summary:

　　Contribute to effective school/public relations by prompt and courteous handling of all inquiries and visitors, ensure effective flow of communication throughout the system, and demonstrate human relations skills that contribute to the overall climate of the staff.

　　Essential Functions:

　　Operates switchboard to relay incoming calls and assist callersReceives and distributes messages for staff membersMaintains an attractive and comfortable reception areaReceive and direct all students, parents, and guests to appropriate office/locationPerforms specific typing tasks as assigned by Central Office Manager and/or appropriate administratorResponsible for the organization and maintenance of Health and Safety filesProvide information on the use of the photocopier (assist others needing copies)Assist with material distribution, internal and externalElectronically orders office supplies/equipment and processes invoices for payment, arranges for servicing and maintenance of office equipmentAdministrative Assistant to the Director of Buildings and GroundsClerical support for IT DepartmentCross-trained on Registrar job duties/responsibilities to serve as back up Registrar and to assist with registration in the summerMaintains employee lounge (i.e. maintenance of pop machine (filling) make coffee, and make sure machine is shut off at the end of the day)Reads, sorts and distributes incoming mail to the appropriate officeSecretary for Director of Buildings and Grounds Duties:

　　Assistwith maintenance work ordersRecord keeping for training sessionsEmergency systems- fire/tornado procedures (set and record drills)Card access controls- issuing key cards to employees and setting door and building alarm schedulesOrders supplies/equipment for custodial/maintenance departmentProcesses bills and invoices for paymentAssist with record keeping and annual notifications for district asbestosAdditional Duties:

　　Ability to handle confidential work with tact and discretion; to maintain complex clerical recor