Administrative Assistant / Office Manager

　　Overview:

　　As part of Tri-Logistics Project Management solution services the Administrative Assistant/ Office Manager will support a management team in a fast-paced environment by being able to perform written and verbal communications, maintaining and organizing files and records, taking and distributing minutes for weekly meetings, and managing various contracts that support the office.

　　Key Responsibilities:

　　The Administrative Assistant/ Office Manager will fulfill the following duties and responsibilities:Serve as the liaison between CEO, administrative personnel and senior management, communicating needs and concerns so they can be handled expeditiouslyProvide technical and logistical support for administrative personnelOrganize meetings and office events for workplace collaborationArrange meetings between team members and with clientsOrganize, attend and participate in stakeholder meetingsPrepare necessary presentation materials for meetingsDocumenting and following up on important actions and decisions from meetingsEnsure administrative project deadlines are metGreet visitors and direct them to the appropriate officesPerform accounting tasks, including bookkeeping, spreadsheets, invoicing and budget trackingAbility and knowledge to set-up file management, transcription, and other administrative proceduresMust be able to develop budgets, track expenditures and input date into quick booksAbility to assist monitoring project expenditures, identify variances, implement corrective actions, provide non-project annual operating and capital budget informationKey Attributes and Skills Needed:

　　Exceptional verbal, written and presentation skills.Must be a self-starter, detail oriented, able to support multiple projects, possess excellent verbal and written communication skills, works well with a team, interacts with multiple levels of management, and is able to manage customer and contractor relationshipsExcellent interpersonal/customer service skills and organizational skills and ability to prioritize assigned tasksStrong understanding of business management and industry knowledge to help the marketing and business development of a companyStrong knowledge in QuickBooks software, Word, Excel, PowerPoint and Outlook.Maintain safe, secure, and healthy work environment by following and enforcing standards andprocedures; comply with both Federal and State legal regulationsExperience/Education/Qualifications:

　　Bachelor degree in business or related field of study. Desired (not required)3+ years' business administration and contract management experience requiredCertificates, Licenses, Registrations, Clearance:

　　Must possess and/or be able to maintain a DoD Secret security clearancePhysical Requirements and Environmental Conditions:While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must regularly lift and/or move up to 10 - 15 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. Ability to perform the essential functions of the job with or without reasonable accommodation.General office environment: Wor