ADMINISTRATIVE ASSISTANT III - 48004058

　　Date: Jan 19, 2024

　　Location:

　　TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32308

　　The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

　　Requisition No: 821001

　　Agency: Department of Education

　　Working Title: ADMINISTRATIVE ASSISTANT III - 48004058

　　Position Number: 48004058

　　Salary: $3,181.30

　　Posting Closing Date: 02/02/2024

　　Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

　　Job Title: DOE/VR - ADMINISTRATIVE ASSISTANT III - 48004058

　　DIVISION OF VOCATIONAL REHABILITATION

　　LOCATION: Tallahassee -TURLINGTON BUILDING

　　ADMINISTRATIVE ASSISTANT III

　　Position Number: 48004058

　　Minimum Hiring Salary: $3,181.30 Monthly

　　*The salary may be negotiable dependent upon years of experience, education level and available salary rate.

　　Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

　　Job Description:

　　The Division of Vocational Rehabilitation is looking for an organized, helpful and dynamic team player to provide administrative support to the Chief of Field Services. Duties include but are not limited to:

　　Administrative:

　　managing records and files for the bureau, and their appropriate disposal

　　maintaining calendars and itineraries

　　preparing memoranda, emails, reports, and letters

　　developing and analyzing spreadsheet, graphs, and charts of data

　　responding to telephone inquiries

　　assisting with meeting planning to include meeting logistics, transportation, training materials, schedules, registrations, travel, and hotel/meeting space logistics

　　Purchasing

　　preparing, tracking, amending, canceling or closing-out purchase orders and p-card transactions

　　ensuring that services and commodities are procured accurately and received timely

　　tracking budget allocations, encumbrances, expenditures, reconciling monthly expenditures, and briefing the supervisor

　　Travel:

　　preparing and processing travel authorizations and reimbursements

　　coordinating travel logistics and itineraries

　　tracking travel expenditures and projecting estimated cost for planning purposes

　　Minimum Requirements:

　　A bachelor's degree from an accredited college or university, and two years of administrative experience. A master's degree from an accredited college or university can substitute for one year of the required experience. Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

　　Experience in MyFloridaMarketPlace preferred

　　Proficient in verbal and written communication

　　Proficient in Excel, PowerPoint and Visio

　　Excellent organization skills

　　Proficient in multitasking

　　KNOWLEDGE, SKILLS, AND ABILITIES:

　　Knowledge of administrative principles and practices

　　Knowledge of office procedures and practices

　　Knowledge of the methods of data collection

　　Knowledge of the principles and techniques of effective communication

　　Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing

　　Ability to prepare correspondence and administrative reports

　　Ability to understand and apply applicable rules, regulations, policies and procedures

　　Ability to utilize problem-solving techniques

　　Ability to work independently

　　Ability to plan, organize and coordinate work assignments

　　Ability to communicate effectively

　　Ability to establish and maintain effective working relationships with others

　　Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application.

　　Gaps of employment 3 months or more MUST be addressed on the application.

　　STATE OF FLORIDA EMPLOYEE BENEFITS information changes based on position

　　Background Screening Requirement:

　　It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.

　　STATE OF FLORIDA EMPLOYEE BENEFITS:

　　State of Florida Retirement - 3% Employee Contribution Required

　　10 Paid Holidays annually

　　Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month.

　　Career Service employees earn 8.667 hours of sick leave credits per month

　　Health Insurance for Individual or Family Coverage – State pays 80% of premium

　　Life Insurance – State pays premium for $25,000 basic term life insurance for full time employee

　　Additional supplemental insurances available such as dental, vision, etc.

　　Tax Deferred Medical and Child Care Reimbursement Accounts available

　　Tax Deferred Savings Program available through payroll deduction

　　Benefits information can be found on the following website:

　　http://mybenefits.myflorida.com/

　　RESUME:

　　If you wish to submit a resume with your application, please attach when applying for this vacancy.

　　The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

　　Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

　　The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

　　Nearest Major Market:Tallahassee