ADMINISTRATIVE ASSISTANT II - 67032235

　　Date: Jan 16, 2024

　　Location:

　　WEST PALM BEACH, FL, US, 33401

　　The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

　　Requisition No: 820145

　　Agency: Agency for Persons with Disabilities

　　Working Title: ADMINISTRATIVE ASSISTANT II - 67032235

　　Position Number: 67032235

　　Salary: $32,760.00- $36,036.00 Annually

　　Posting Closing Date: 01/31/2024

　　Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

　　AGENCY FOR PERSONS WITH DISABILITIES

　　POSITION: Administrative Assistant II - Career Service

　　WORKING TITLE: Administrative Assistant II

　　POSITION’S LOCATION: Southeast – West Palm Beach, FL

　　POSITION NUMBER: 67032235

　　OPEN COMPETITIVE OPPORTUNITY

　　This is an ANTICIPATED VACANCY

　　The hiring salary may exceed the maximum posted salary.

　　CANDIDATE POOL: Future vacancies may be filled from this advertisement for a period of up to six months.

　　The Agency for Persons with Disabilities works in partnership with local communities to support people with developmental disabilities in living, learning, and working in their communities. APD provides critical services and supports for customers with developmental disabilities to reach their full potential. The Agency serves people with spina bifida, autism, Down syndrome, children ages 3-5 at high risk of developmental disabilities, cerebral palsy, Prader-Willi syndrome, Phelan-McDermid syndrome, and intellectual disabilities. There is no charge or co-payment for services provided through the Agency. www.apdcares.org

　　SALARY RANGE

　　$ 32,760.00 - $ 36,036.00 Annually $ 1,260.00 - $ 1,386.00 Bi-weekly

　　POSITION DETAILS

　　This advertisement is for a Career Service position located in APD’s Southeast Region In West Palm Beach, FL.

　　SPECIFIC DUTIES AND RESPONSIBILITIES

　　Employees of the Agency for Persons with Disabilities are required to demonstrate total commitment to outstanding customer service. This includes, but is not limited to, always acting in a responsive, professional, courteous manner with the employees, customers, and public we serve at all times.

　　Duties and responsibilities include, but are not limited to, the following:

　　This is an administrative position assisting the Regional Operations Manager (or Regional Program Administrator) in the operation of the Region. The employee provides administrative support, researches and gathers data, prepares draft reports and correspondence, recommends and implements operational administrative systems, and interprets policy in order to provide guidance and assistance to further the achievement of the goals of the Region.

　　Handles correspondence, telephone and e-mail communication.

　　Accurately routes correspondence in a timely manner.

　　Initiates use of approved templates for routine correspondence.

　　Provides draft and approved routine reports as assigned.

　　Provides initial draft correspondence as requested.

　　Maintains an accurate document filing system.

　　Handles incoming telephone calls, directs calls to appropriate staff or takes messages providing a model for excellent customer service.

　　Handles e-mail correspondence as assigned.

　　Maintains an assignment tracker for staff assignments.

　　Assists in responding in an accurate and timely fashion to all assignments and deadlines.

　　Uses independent judgement to make routine assignments staff.

　　Performs other duties or special projects as assigned.

　　REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

　　Ability to : Ability to communicate effectively and provide exceptional customer service.

　　Knowledge of : Knowledge of Microsoft Word and Excel

　　POSITION REQUIREMENTS

　　Highschool Diploma

　　Two years’ experience working as an Administrative Assistant for an executive or senior level manager in a large organization.

　　Proficient in using databases, electronic files, and Microsoft Office Programs.

　　Experience in customer service.

　　ADDITIONAL INFORMATION

　　PROFILE COMPLETION

　　Applicants must complete all fields in the Candidate Profile, including their work history with the month and year, to qualify for this position.

　　Responses to Qualifying Questions must be verifiable in the Candidate Profile, and “see resume” will not be considered an acceptable response.

　　Resumes and other documentation can be attached to provide additional information, but these will not replace the required completed Candidate Profile.

　　RETIREE NOTICE

　　If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.

　　DIRECT DEPOSIT PROGRAM

　　As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

　　BACKGROUND SCREENING REQUIREMENT

　　It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

　　No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.

　　Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

　　Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

　　APD only hires U.S. citizens, and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-verify). E-verify is a program that electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

　　All applicants should complete the online application process. If assistance is needed to apply for this position, please call the people first service center at 1-877-562-7287.

　　Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.

　　The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

　　Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

　　The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

　　Nearest Major Market:Palm Beach

　　Nearest Secondary Market:Miami