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Administrative Assistant II
Administrative Assistant II-March 2024
Laurel
Mar 28, 2026
About Administrative Assistant II

  Position Information

  Functional TitleAdministrative Assistant II

  Recruitment Category TypeStandard

  Functional CategoryUtility Services

  GradeGS.07

  FLSA StatusNon-Exempt

  Requisition Number24-0196

  Number of Vacancies1

  Job LevelNon-Management

  Job CodeN/A

  Job Description Summary

  Organization NameWater/Wastewater Systems Assessment

  Reports toDivision Manager, Water/Wastewater Systems Assessment

  Full or Part TimeFull Time

  If Part Time how many hours per week

  Regular or TemporaryRegular

  Position End Date (if temporary)

  Work Schedule

  Monday through Friday 7:30 – 4:00 p.m.

  Position LocationLaurel

  Position Summary Information

  General Summary

  Under general supervision, theAdministrative Assistant IIperforms a variety of support tasks and provides administrative support to a team of managers.

  Essential Functions

  Receives and screens incoming telephone calls for the work unit, takes messages and places calls

  Maintains supervisor’s appointment calendar

  Arranges for conferences including space, time and participants

  Receives and reviews incoming correspondence, screening out those matters that can be handled personally and routing others for expeditious or convenient handling

  Assists in the preparation of annual budget and provides up-to-date status reports on budget and related issues

  Types and edits correspondence, memoranda, reports and other documents

  Reviews outgoing correspondence for procedural and grammatical accuracy, conformance with general policy and factual correctness

  Compiles information for and writes periodic reports on activities of the work unit

  Provides and receives information requiring considerable judgment regarding current and specific business of the work unit

  Maintains and updates files in accordance with established practices

  Maintains a correspondence suspense system

  Prepares payment requests and purchasing requisitions

  Ensures adequate office supplies and equipment inventory for the Division

  Receives invoices in the electronic procurement aystem for payment

  Other Functions

  Makes travel and lodging arrangements

  Performs other related duties, as required

  Work Environment And Physical Demands

  Work is performed in a business casual office setting

  Required Knowledge, Skills, And Abilities

  Superior research, project/case management and administration skills

  Ability to utilize and maintain a high degree of discretion, confidentiality and judgment regarding sensitive matters

  Excellent verbal and written communication skills as well as interpersonal skills

  Superior multi-tasking skills, prioritizing projects with stringent timelines and deadlines

  Considerable knowledge of contemporary methods, techniques, procedures and practices in office management and office processes

  Knowledge of accepted standards and formats for business letters, memoranda and other documents

  Ability to accurately file and maintain office records

  Ability to prepare general correspondence on routine matters

  Ability to perform fact gathering and data manipulation to develop and compile various reports

  Ability to establish and maintain effective working relationships

  Minimum Education, Experience Requirements

  High School diploma (or equivalent)

  3+ years experience as an administrative assistant

  Additional Requirements

  Intermediate level of proficiency with MS Office applications

  Preferences

  N/A

  Salary$22.74 - $38.66 per hour

  Posting Detail Information

  EEO Statement

  AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

  It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap. The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission.

  Close Date02/08/2024

  Open Until FilledNo

  Special Instructions to Applicants

  Additional Information

  All applicants selected will be subject to drug screening and a background check/verification.

  Applicants may be required to demonstrate MS Office applications proficiency.

  Supplemental Questions

  Required fields are indicated with an asterisk (*).

  Are you an eligible veteran of any branch of the armed forces who has received an honorable discharge or Certificate of Satisfactory Completion of Military Service, the spouse of an eligible veteran who has a service-connected disability or the surviving spouse of a deceased eligible veteran?

  Yes

  No

  Will you, now or in the future, require sponsorship for employment visa status?Yes

  No

  Applicant Documents

  Required Documents

  ResumeOptional Documents

  Cover Letter/Letter of Application

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