Position Information

　　Functional TitleAdministrative Assistant II

　　Recruitment Category TypeStandard

　　Functional CategoryUtility Services

　　GradeGS.07

　　FLSA StatusNon-Exempt

　　Requisition Number24-0196

　　Number of Vacancies1

　　Job LevelNon-Management

　　Job CodeN/A

　　Job Description Summary

　　Organization NameWater/Wastewater Systems Assessment

　　Reports toDivision Manager, Water/Wastewater Systems Assessment

　　Full or Part TimeFull Time

　　If Part Time how many hours per week

　　Regular or TemporaryRegular

　　Position End Date (if temporary)

　　Work Schedule

　　Monday through Friday 7:30 – 4:00 p.m.

　　Position LocationLaurel

　　Position Summary Information

　　General Summary

　　Under general supervision, theAdministrative Assistant IIperforms a variety of support tasks and provides administrative support to a team of managers.

　　Essential Functions

　　Receives and screens incoming telephone calls for the work unit, takes messages and places calls

　　Maintains supervisor’s appointment calendar

　　Arranges for conferences including space, time and participants

　　Receives and reviews incoming correspondence, screening out those matters that can be handled personally and routing others for expeditious or convenient handling

　　Assists in the preparation of annual budget and provides up-to-date status reports on budget and related issues

　　Types and edits correspondence, memoranda, reports and other documents

　　Reviews outgoing correspondence for procedural and grammatical accuracy, conformance with general policy and factual correctness

　　Compiles information for and writes periodic reports on activities of the work unit

　　Provides and receives information requiring considerable judgment regarding current and specific business of the work unit

　　Maintains and updates files in accordance with established practices

　　Maintains a correspondence suspense system

　　Prepares payment requests and purchasing requisitions

　　Ensures adequate office supplies and equipment inventory for the Division

　　Receives invoices in the electronic procurement aystem for payment

　　Other Functions

　　Makes travel and lodging arrangements

　　Performs other related duties, as required

　　Work Environment And Physical Demands

　　Work is performed in a business casual office setting

　　Required Knowledge, Skills, And Abilities

　　Superior research, project/case management and administration skills

　　Ability to utilize and maintain a high degree of discretion, confidentiality and judgment regarding sensitive matters

　　Excellent verbal and written communication skills as well as interpersonal skills

　　Superior multi-tasking skills, prioritizing projects with stringent timelines and deadlines

　　Considerable knowledge of contemporary methods, techniques, procedures and practices in office management and office processes

　　Knowledge of accepted standards and formats for business letters, memoranda and other documents

　　Ability to accurately file and maintain office records

　　Ability to prepare general correspondence on routine matters

　　Ability to perform fact gathering and data manipulation to develop and compile various reports

　　Ability to establish and maintain effective working relationships

　　Minimum Education, Experience Requirements

　　High School diploma (or equivalent)

　　3+ years experience as an administrative assistant

　　Additional Requirements

　　Intermediate level of proficiency with MS Office applications

　　Preferences

　　N/A

　　Salary$22.74 - $38.66 per hour

　　Posting Detail Information

　　EEO Statement

　　AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

　　It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap. The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission.

　　Close Date02/08/2024

　　Open Until FilledNo

　　Special Instructions to Applicants

　　Additional Information

　　All applicants selected will be subject to drug screening and a background check/verification.

　　Applicants may be required to demonstrate MS Office applications proficiency.

　　Supplemental Questions

　　Required fields are indicated with an asterisk (*).

　　Are you an eligible veteran of any branch of the armed forces who has received an honorable discharge or Certificate of Satisfactory Completion of Military Service, the spouse of an eligible veteran who has a service-connected disability or the surviving spouse of a deceased eligible veteran?

　　Yes

　　No

　　Will you, now or in the future, require sponsorship for employment visa status?Yes

　　No

　　Applicant Documents

　　Required Documents

　　ResumeOptional Documents

　　Cover Letter/Letter of Application