Description

　　We are seeking a highly organized and skilled Administrative Assistant to join our team. The successful candidate will play a crucial role in providing exceptional customer service to both internal and external stakeholders. This position requires a candidate with strong organizational skills, attention to detail, and proficiency in administrative tasks.

　　The Administrative Assistant will be responsible for various duties, including maintaining accurate records, scheduling, and supporting the superintendent and project manager in day-to-day operations. The ideal candidate will exhibit excellent communication skills, a proactive approach, and a commitment to maintaining confidentiality.

　　Key Responsibilities:

　　Mail Management: Reads and routes incoming mail, attaching appropriate files to be addressed by the supervisor.

　　Record Keeping: Assists in maintaining accurate records related to the superintendent’s progress toward board-identified goals.

　　Communication Support: Takes dictation, transcribes notes, composes, and types routine correspondence.

　　Organization: Organizes and maintains the file system, filing correspondence, and other records for the superintendent and project manager.

　　Scheduling: Coordinates the supervisor’s schedule, makes appointments, and arranges travel schedules.

　　Visitor Management: Greets visitors, conducts them to appropriate areas, and handles inquiries.

　　Meeting Coordination: Arranges and coordinates meetings, prepares agendas, records minutes, and manages meeting documentation.

　　General Support: Performs secretarial duties, conducts research, compiles/types statistical reports, and assists with budget maintenance.

　　Requirements

　　Qualifications:

　　Associates degree or equivalent from a two-year college, business, or technical school; or two to three years of related experience and/or training; or an equivalent combination of education and experience.

　　Ability to read and comprehend complex instructions, correspondence, and memos. Ability to write correspondence.

　　Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

　　Ability to deal with problems involving several concrete variables in standardized situations.

　　Proficient use of Microsoft Office programs, especially in Excel and Word.

　　If you are passionate individual that thrives in a creative environment, we would love to have you discuss about joining our dynamic and growing company. This position will be filled by the end of the week so contact us immediately!

　　Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

　　Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

　　All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

　　© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .