Description

We are seeking an Administrative Assistant to join our team in Los Angeles, California. This role will be based on-site, supporting the efficient operation of our office. The position involves a variety of administrative tasks and requires regular interaction with both staff and visitors.

Responsibilities:

Professionally greet and direct guests to their designated areas.

Answer and redirect calls on the main line.

Maintain a tidy and welcoming reception area.

Ensure common areas such as the lobby, kitchen, and conference rooms are organized and well-stocked throughout the day.

Manage incoming and outgoing mail; scan and distribute mail to appropriate team members.

Assist in scheduling and preparing conference rooms for meetings.

Handle sensitive and confidential documents and information with discretion.

Maintain inventory of office and kitchen supplies.

Coordinate complex travel arrangements and meeting schedules.

Process expense reports promptly and reconcile credit card statements.

Provide backup support for other administrative tasks as needed.

Skills:

Experience in receptionist duties and general administrative tasks.

Proficiency in Microsoft Office applications and basic office procedures.

Requirements • Must have prior experience in performing Receptionist Duties

• Demonstrated proficiency in Administrative Office tasks

• Possess Basic Office Skills including filing, scheduling, and answering phones

• Strong verbal and written communication skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)

• Ability to multitask and manage time effectively

• Detail-oriented with excellent organizational skills

• Ability to work independently and as part of a team

• High school diploma or equivalent required

• Prior experience in a similar role is preferred but not required

• Willingness to learn and adapt in a fast-paced environment

• Excellent customer service skills

• Must have a professional demeanor and appearance

• Ability to handle sensitive information with discretion

• Good problem-solving and decision-making skills

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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