Job Title: Administrative Assistant

　　PVN ID: YC-2312-006045

　　Category: Clerical/Office Services

　　Location: YORK COLLEGE

　　Job Description

　　General Description

　　York College’s Continuing and Professional Education Center (CPEC) provides educational, workforce training, recreational, entrepreneurship and personal enrichment programs and courses to residents of Southeast Queens and neighboring communities. CPEC offers innovative non-credit courses and certificate programs in Health, Business and Technology.

　　Position Overview

　　Reporting to the CPEC Director, York College seeks an Administrative Assistant for its Workforce Step-Up Program (WSUP). Must possess skills necessary to recruit, enroll and monitor students registered for non-credit certificate courses. Responsible for managing student-level information in the Xenegrade database utilized by CPEC for course registration, attendance tracking and completion certificates in compliance with college, departmental and funder-mandated reporting policies. Serves as the primary liaison for students from point of application through course completion.

　　Other Duties

　　The Workforce Step-Up Administrative Assistant will be responsible for the following duties:

　　Assist with student recruitment and enrollment into WSUP courses.

　　Host a monthly Virtual Open House providing resource information for prospective students.

　　Review student applications and provide routine communication regarding course logistics (i.e. meeting dates/times, location, Zoom meeting links, etc.).

　　Ensure student enrollment folders are complete, including copies of identification, documents and case notes.

　　Respond to inquiries from internal and external partners regarding all aspects of WSUP.

　　Engage in data management and data entry activities related to Xenegrade and WSUP program deliverables.

　　Collaborate with Information Technology (IT) Division to develop technology loaner process for students in need of computers and reliable internet service for online classes.

　　Collaborate with CPEC Director to prepare end-of-project report detailing WSUP deliverables and outcomes.

　　Other duties as needed.

　　Qualifications

　　Core Competencies:

　　Associates Degree or higher

　　Results-oriented professional who has a minimum of two (2) years of experience working with diverse populations in an educational capacity

　　A minimum of two (2) years’ experience performing responsible related work; AND possession of the core competencies determined to be required at the time of hire

　　Must be available to work some evenings and occasional weekends.

　　Must attend any required Xenegrade trainings.

　　Qualifications:

　　Ability to work independently and collaboratively, carry out complex assignments in a timely manner, adapt to changing situations and priorities.

　　Experience assisting with grant proposals, developing and maintaining spreadsheets and preparing reports highlighting program deliverables.

　　Possess excellent interpersonal, communication, organizational time-management as well as strong work ethic and commitment for success.

　　Possess strong writing skills.

　　Ability to analyze data for continuous program improvement.

　　Compile data for report submission.

　　Computer skills should include MS Office suite (Word, Excel, Access PowerPoint)

　　Familiar with using Zoom, MS Teams for meeting facilitation.

　　Familiar with Blackboard and Brightspace learning management systems (LMS).

　　Completes work within established deadlines.

　　This is a grant-funded position and contingent upon availability of grant funds.

　　RFCUNY Benefits RFCUNY Employee Benefits and Accruals

　　About the Research Foundation

　　The Research Foundation of The City University of New York (RFCUNY) was established as a not-for-profit educational corporation chartered by the State of New York in 1963. RFCUNY supports CUNY faculty and staff in identifying and obtaining external support (pre-award) from government and private sponsors and is responsible for the administration of all such funded programs (post-award).

　　RFCUNY stands between CUNY’s principal investigators (PIs) and the sponsors who support them and strives to fulfill its essential responsibilities to both groups. Working closely with individual PIs and Grants Officers on the campuses, RFCUNY oversees employment, accounting, audit, reporting, purchasing, and special responsibilities that include management of a planned giving program; liaison with governmental agencies and foundations; negotiation of agreements; facility construction and renovation; protection and commercialization of intellectual property; and compliance with applicable standards in research involving human subjects, animal care, environmental and radiological safety, and conflicts of interest.

　　Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

　　Key Features

　　Department Adult & Continuing Education

　　Status Full Time

　　Annual Salary Range $40,000.00 - $42,232.00

　　Closing Date Feb 28, 2024 (Or Until Filled)

　　Bargaining Unit No

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