Overview

　　Kimley-Horn is looking for an Administrative Assistant to join our team in Dallas, TX ! This is not a remote position.

　　Responsibilities

　　Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents

　　Assist with producing plans, project manuals, and reports

　　This can consist of copying, printing, binding, filing, and scanning documents

　　Compile meeting agendas, minutes, and other miscellaneous documents

　　Proactively manage Outlook calendars (meetings/call scheduling)

　　Book travel arrangements and manage expense reports

　　Support the office’s monthly invoicing activities

　　Partner with other administrative staff firm leaders

　　Manage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors

　　Order supplies

　　Maintain and upkeep production rooms, supply rooms, and common areas

　　Assist with event planning and coordination

　　Drive to local client, city/county offices to pick up/file documents, make submittals, etc.

　　Qualifications

　　4+ years in a corporate/professional environment in an Administrative role

　　Strong verbal and written communication skills (grammar/proofreading)

　　Strong proficiency in MS Office Suite

　　Professional, organized, client-oriented, and deadline driven

　　Proven ability to maintain confidentiality

　　Able to anticipate needs and manage competing priorities

　　Positive team player with commitment to quality

　　Self-starter who can thrive in an environment where leaders often travel off site serving clients

　　Contract management and billing experience preferred

　　Why Kimley-Horn?

　　At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 16 years!

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　　PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.

　　If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)

　　Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.

　　Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

　　Posted Date 2 months ago (1/5/2024 5:44 PM)

　　ID 2024-11737

　　Education High School Diploma/GED

　　Discipline/Focus Admin Support Production