We are hiring in Bronx, NY! Join us at Easterseals NY, Story Ave. for an exciting career as an Administrative Assistant for our preschool program.

　　Salary: $17-22/hr.

　　Mission: Easterseals New York's mission is to spread help, hope, and answers- http://www.easterseals.com/newyork/our-programs/.

　　Easterseals is a standard-bearer for creating equity and access for people with disabilities and other barriers to long term self-sufficiency. For 100 years, Easterseals has been an indispensable resource for people and families living with disabilities. Throughout all life's moments -- from the extraordinary to the ordinary and everything in between -- Easterseals is here to help people and families realize and reach for their full potential.

　　Position Summary:

　　The Administrative Assistant is responsible for daily administrative and operational oversight of the ESNY-Bronx- Story Avenue office to ensure organizational effectiveness, efficiency, and safety.

　　Essential Job Functions:

　　Prepare, file and maintain confidential documents related to budget, operational and personnel issues in an orderly fashion, accessible to authorized staff.

　　Coordinate internal and external correspondence and meetings with Board members, payers, other professionals and staff at all levels.

　　Assist supervisor in completing responsibilities related to participation in outside organizations, fundors, grants, etc as pertains to the program.

　　Distribute information and/or documentation that may be confidential in nature to appropriate staff within the agency or outside contacts as directed.

　　Maintain confidentiality and demonstrate appropriate discretion when representing or acting as a liaison for the supervisor with visitors and/or telephone contacts.

　　Type reports and correspondence within the established time frames as requested by the supervisor and/or other staff as appropriate.

　　Answer and direct telephone calls, greet and announce visitors.

　　Maintain pleasant and appropriate interactions with program participants, visitors, home providers and agency staff.

　　Coordinate systems involving business functions as appropriate to facilitate the timely exchange of information.

　　Maintain accurate databases and provide reports from the information.

　　Maintain records as related to assigned responsibilities.

　　Sort and organize incoming mail and interagency documents.

　　Obtain information, files and additional documentation needed to prepare for meetings and presentations.

　　Manage and record supplies and equipment for program and/or department.

　　Maintain office petty cash and reimbursement request as assigned.

　　Prepare purchase orders to vendors and staff, and assist with coding and processing invoices

　　Education and Experience:

　　High school education, two (2) years of business college preferred

　　Four (4) years of directly related experience

　　Working knowledge of office methods, practices and operation of standard office equipment

　　Computer proficiency specifically with Microsoft Office products and Internet access

　　Valid driver’s license and reliable transportation

　　QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

　　WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

　　Equal Opportunity Employer

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