Join Martin's Point Health Care - an innovative, not-for-profit health care organization offering care and coverage to the people of Maine and beyond. As a joined force of "people caring for people," Martin's Point employees are on a mission to transform our health care system while creating a healthier community. Martin's Point employees enjoy an organizational culture of trust and respect, where our values - taking care of ourselves and others, continuous learning, helping each other, and having fun - are brought to life every day. Join us and find out for yourself why Martin's Point has been certified as a "Great Place to Work" since 2015.

　　Position Summary

　　Job Description

　　The Administrative Assistant provides administrative support to the Health Management Department. Duties include but, are not limited to: maintaining calendars, scheduling meetings, providing general administrative support, handling complex and confidential projects, providing basic financial analysis and other general administrative duties.

　　This role is distinguished from the Administrative Coordinator position by the focus of department driven support, reporting to a Director as well as the complexity of work, degree of supervision received, and the level of autonomy.

　　Key Outcomes:

　　Completes special project assignments which may include compiling information, report generation, spreadsheet compilation and analysis, and maintenance of necessary records and files.

　　Handles scheduling for the department as requested, including meeting participant notifications, reservations, supplies and food arrangements.

　　Responsible for producing various documents utilizing MS Office software, including minutes, memos, presentations, reports, spreadsheets, correspondence, etc. on a daily basis.

　　Responsible for managing and maintaining filing system, overseeing operation of all office equipment, managing and prioritizing mail, ordering supplies, and managing office expenses.

　　Responsible for making travel arrangements.

　　Is familiar with company policies and procedures.

　　Education/Experience:

　　High school diploma or equivalent required. Post-secondary education preferred.

　　2+ years of relevant clerical or administrative experience.

　　Experience in a health care organization preferred.

　　Skills/Knowledge/Competencies (Behaviors):

　　Demonstrates an understanding of and alignment with Martin’s Point Values.

　　Advanced skills in MS Office (including Word, Excel, PowerPoint, Access, and Outlook), Publisher, and Visio) Proficiency with the Internet and Intranets.

　　Strong organizational skills (ability to prioritize and multi-task while maintaining focus on organization objectives).

　　Ability to take direction from multiple individuals and prioritize tasks appropriately to meet deadlines.

　　Ability to handle confidential and sensitive information in a discreet and professional manner.

　　Ability to function independently.

　　Takes appropriate initiative while soliciting input/advice appropriately.

　　Ability to collaborate with all internal departments and staff with dedication to customer service satisfaction.

　　There are additional competencies linked to individual contributor, provider and leadership roles. Please consult with your leader to discuss additional competencies that are relevant to your position.

　　We are an equal opportunity/affirmative action employer.

　　Do you have a question about careers at Martin’s Point Health Care? Contact us at: [email protected]

　　Martin’s Point Health Care is a progressive, not-for-profit organization providing care and coverage to the people of Maine and beyond. The organization operates six primary care health care centers in Maine and New Hampshire, accepting most major insurance plans. Martin’s Point also administers two health plans: Generations Advantage (Medicare Advantage plans available throughout Maine and New Hampshire), and the US Family Health Plan (TRICARE Prime® plan for active-duty and retired military families in northern New England, upstate New York, and western Pennsylvania). For more information, visit https://careers.martinspoint.org .